Administrative Support Specialist

Responsibilities

The individual selected for this position will assist the Sponsor by providing administrative and operational support to line management across a variety of functional areas, including:

• Scheduling appointments and maintaining calendars.
• Scheduling and coordinating staff and other meetings.
• Collating and distributing mail; preparing communications, such as memos, emails, invoices, reports, and other correspondence as required.
• Answering phones and greeting visitors.
• Writing and editing memos, letters, and other documents.
• Creating and maintaining filing systems (electronic and physical); managing office inventory and ensuring a regular supply of office materials.
• Setting up appointments, distributing reports, and managing coordination and correspondence between internal and external stakeholders; managing data in spreadsheets (e.g., Microsoft Excel).
• Operating office equipment, including printers, copiers, and multimedia equipment; traveling off-site, as needed, to deliver secure and non-secure reports or files to internal and external stakeholders.

• Must possess and be able to maintain a TS/SCI clearance with Polygraph.
• HS 8-10, BS 2-4, MS 0-2
• Demonstrated experience managing calendars, scheduling appointments, and coordinating meetings for multiple stakeholders.
• Demonstrated experience providing administrative and operational support in a professional office environment.
• Demonstrated experience preparing, editing, and distributing written communications, including memos, emails, reports, invoices, and other correspondence.
• Demonstrated experience managing office operations, including inventory control and supply coordination.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.

We are an equal opportunity employer and federal government contractor. We do not discriminate against any employee or applicant for employment as protected by law.