Senior Admin Assistant

Job Title

Executive Administrator (Functional

Title:

Senior Admin Assistant) – Contract position, Chantilly, VA, USA

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

• Route calls to specific people
• Answer inquiries about the company
• Greet visitors
• Coordinate and schedule meetings and conference rooms, and teleconferences
• Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
• Coordinate offsite meetings and take minutes for the Executive Management Team
• Attend and act as recording secretary at all management meetings; take formal minutes, prepare action items, transcribe and distribute to team members
• Serve as liaison between the corporate office and the property management company
• Oversee routine maintenance of office equipment
• Point of contact for Security Alarm System
• Coordinate office activities
• Arrange appointments
• Validate parking
• Perform filing and clerical duties
• Take and relay messages
• Disseminate information via telephone, e‑mail, and website

• Strong written and communication skills
• Ability to meet deadlines in a fast‑paced, high‑volume environment
• Ability to multi‑task
• Strong interpersonal skills; able to work with all levels
• Strong organizational skills; able to work independently with little or no supervision
• Strong customer relations skills

TS/SCI with CI Poly

High School Level Degree

Minimum 9 years of total work experience, including 5 years of administrative assistance experience

Please see standard Work, Physical and Mental Requirements for all Quantech roles. This job operates in a professional office environment, using standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets, and fax machines. The role is largely sedentary, with occasional light lifting up to 40 lbs.

This role routinely uses standard office equipment and is performed in a professional office setting.