More jobs:
Executive Administrative Support Specialist
Job in
Chantilly, Fairfax County, Virginia, 22021, USA
Listed on 2026-07-05
Listing for:
OMNI Consulting Solutions, LLC
Full Time
position Listed on 2026-07-05
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Government Administration, Business Administration, Administrative Management
Job Description & How to Apply Below
Position Title:
Executive Administrative Support Specialist
Location:
El Segundo, CA
Clearance:
Active Top Secret Clearance Required U.S. Citizenship required
OMNI Consulting Solutions is seeking an experienced Executive Administrative Support Specialist to provide Advisory & Assistance Services (A&A) supporting the Space Sensing (SN) and Space Systems Integration Office (BZ) Directorates at Space Systems Command (SSC). This position provides executive-level administrative, travel, task management, and operational support to senior Government leadership in a fast-paced, mission-critical space acquisition environment.
Key Responsibilities- Provide executive administrative support to Directors, Deputy Directors, and Division Chiefs, including calendar management, meeting coordination, and executive correspondence.
- Manage Directorate Task Management Tool (TMT) actions on NIPRNet and SIPRNet, tracking taskers from receipt through completion and providing status updates to leadership.
- Coordinate meetings, prepare agendas, consolidate briefing materials, record meeting minutes, and track action items.
- Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card (GTC) support, and travel policy guidance.
- Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
- Maintain SharePoint, Microsoft Teams, and Live Link repositories, ensuring accurate records and document management.
- Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
- Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
- Assist with strategic communications, leadership engagements, and Directorate-wide organizational initiatives.
- Bachelor's degree and a minimum of 10 years (Level III) or 15 years (Level IV/SME) of directly related DoD administrative or Advisory & Assistance Services (A&A) experience.
- Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
- Experience with Defense Travel System (DTS), Task Management Tool (TMT), Microsoft Teams, SharePoint, and Microsoft Office Suite.
- Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
- Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
- Active Top Secret security clearance required.
- Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations.
- Familiarity with personnel programs, records management, strategic communications, and classified program support.
- Experience working in classified environments supporting senior executive leadership.
We are an equal‑opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:
- Medical Coverage
- Dental Benefits
- Vision Benefits
- Life Insurance
- 401(k) Retirement Plan with Employer Matching
- Fully Vested on Day 1 of Employment
- Paid Time Off & Sick Leave
- Company Sponsored Social Events
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×