Senior Space Planner

Senior Space Planner – Role Overview

Senior Space Planner supports strategic and operational space planning across George Mason University’s campuses, including Fairfax, Manassas, Arlington, and satellite locations. Reports to the Director of Interiors and Space Planning.

• Lots of leave, including paid annual leave, paid holidays, paid sick leave, paid two‑week winter break (please note – the break employees often receive during the holiday season is not regularly guaranteed and is subject to annual approval)
• Free tuition, up to 12 credit hours during the academic year, and professional development. Yes, you can earn a college education while earning a salary.
• Commuter Choice Transit Benefit
• Virginia Retirement System Hybrid Plan
• Patriot Perks discounts to restaurants, events, and more!

• Health/dental/vision benefits
• Tuition dependent benefit (restrictions apply)

• Collaborate with the Director to manage the space request including reviewing requests and developing recommendations aligned with institutional priorities. Prepare documentation to include justification, options, and recommendations for review by the Space Administration Committee.
• Ensure collaboration with project managers, and move coordinators to assess space needs, assign space, and coordinate moves across academic, administrative, and research units.
• Analyze space utilization data to identify inefficiencies, opportunities for consolidation, and areas for reallocation or redesign.
• Develop space programs and concept diagrams that reflect unit needs, institutional priorities, and progressive space use models (e.g., shared work spaces, hoteling, hybrid work).
• Conduct space feasibility assessments, including adjacency studies, occupancy modeling, and fit plans.
• Support the development of long‑term space plans as part of the annual budget cycle, incorporating historical context, leadership vision, and competing priorities.
• Participate in planning meetings with unit stakeholders to gather requirements, document space needs, and propose solutions.
• Maintain awareness of industry benchmarks and trends in higher‑education space planning to inform recommendations.

• Ensure space data supports the Director’s strategic planning efforts by maintaining accuracy and providing actionable insights within Archibus and Lambent. Records must be accurate and up‑to‑date, including room attributes, occupancy, departmental assignments, and utilization metrics.
• Coordinate with Facilities IT and external consultants on software upgrades, integrations, and enhancements from a user perspective.
• Collaborate with Facilities IT to ensure space standards and guidelines are documented and integrated into planning workflows.
• Create and maintain dashboards, reports, and visualizations using Archibus, AutoCAD, and Microsoft Teams to support space planning and executive decision‑making.
• Develop and deliver user training for departmental Archibus users and support onboarding of new users.
• Document and implement continuous process improvements in space data workflows and reporting.

• Prepare recurring and ad‑hoc reports, graphics, and presentations for internal stakeholders, including space utilization metrics, occupancy data, and planning scenarios.
• Support the bi‑annual SCHEV Space Inventory and Classroom Utilization Reporting in coordination with Institutional Effectiveness and Planning.
• Assist with Facilities & Administrative (F&A) audits and functionalization surveys in collaboration with Fiscal Services.
• Lead or support twice‑yearly academic and administrative unit location inventory audits, ensuring data accuracy and completeness.
• Respond to data requests from university committees, leadership, and external agencies, ensuring timely and accurate delivery.

• Serve as a key liaison to academic and administrative units for space planning and data validation.
• Collaborate with Interiors and Space Planning team members to coordinate moves, renovations, and space assignments.
• Facilitate discussions with unit stakeholders to understand operational needs,…