Program Support Specialist

Program Support Specialist – Professional Conferences

Ana Vation is seeking a detail‑oriented and diligent Program Support Specialist to support the execution of four annual professional conferences. The ideal candidate is highly self‑motivated, professional, organized, and capable of managing workload and prioritizing tasks.

• Provide support for events, including development of collateral material, reviewing presentations, providing on‑site support, post‑event documentation, and close‑out activities
• Provide copy edits and document formatting, grammatical function‑review correspondence, and formatting
• Prepare correspondence, documents, and maintain project team calendar
• Develop and maintain program schedules and calendar
• Attend and take meeting minutes, prepare meeting reports, and track actions to completion
• Collect information for reporting and project status
• Collect and analyze data to determine trends and inform programmatic changes
• Assist with planning and operations activities, including coordinating customer meetings, editing and review of documents, and development of background information
• Assist in conducting and supporting business, financial, and management‑related research and analyses and communications activities (e.g., dashboard, topical, and presentations)
• Support publication and media distribution process
• Support website and program‑specific systems. Individual must be a quick learner and comfortable with data and information systems.
• Physical requirements:
  
  must be able to lift up to 25-50 lbs.
• Some travel required (~10% annually)

• Active Secret Clearance
• 3-5 years’ experience
• Excellent attention to detail
• Intermediate to advanced knowledge of Excel, PowerPoint, Word, and Adobe Acrobat
• Extensive experience developing and editing documents using MS Word and Power Point
• Extensive experience manipulating and reporting data using MS Excel
• Extensive experience creating, editing, and developing documents and forms in Adobe Acrobat
• Strong multitasking skills
• Strong interpersonal skills and “customer service” mentality with the ability to work independently and collaboratively
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing
• Strong writing and editing skills
• Strong communication skills
• Excellent research and analytical skills
• Active Top Secret Clearance with SCI eligibility
• Government contract experience a plus
• Understanding of DoD classification markings
• Bachelor’s Degree in Marketing, Business Administration or Hospitality (Additional three years’ experience may be substituted for degree)

• Generous cost sharing for medical insurance for employees and dependents
• 100% company paid dental insurance for employees and dependents
• 100% company paid long‑term and short‑term disability insurance
• 100% company paid vision insurance for employees and dependents
• 401(k) plan with generous match and 100% immediate vesting
• Competitive Pay
• Generous paid leave and holiday package
• Tuition and training reimbursement
• Life and AD&D Insurance

Ana Vation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.