Assistant Project Manager

Assistant Project Manager

Be part of a growing, successful company in an exciting and challenging field. Border States is 100% employee-owned, which means you're empowered to make decisions, find solutions and receive rewards for your hard work. This position will be located in Chantilly, VA, or Essex, MD.

Pay Range: $25.00 - $35.00 Individual compensation is determined based on several factors, including job-related skills and qualifications, education, relevant experience, work location, internal equity considerations, and the overall responsibilities of the position.

Job Summary:

The Assistant Project Manager operates under the direct supervision of the Project Management Manager. Aims to learn project management skills for managing contractor projects. Manages the flow of material from the planning phase to the completion of each smaller and less technical projects. Maintains the schedule of jobs being handled, maintains accurate database on current projects, and assures required specifications are met for all jobs in progress.

Actively participates in coordinating, analyzing, and acting upon information and feedback of customer needs, pricing, products, competition, and procedures. Obtains orders and provides order entry, expediting, pricing, follow-up, and other value-added services, as required.

Responsibilities:
Essential Functions An apprentice-based position focused on training for managing commercial projects from inception to closure. Assists in preparing and maintaining project documentation, including project plans, reports, and schedules. Organizes and maintains project files and records, ensuring all documents are up-to-date and accessible. Schedules meetings, prepares agendas, and takes meeting minutes. Coordinates with project team members and stakeholders to ensure timely completion of tasks.

Monitors project timelines and milestones, reporting any deviations or issues to the Project Manager. Assists in the preparation and tracking of project budgets and expenses. Facilitates effective communication within the project team and with external stakeholders. Drafts and distributes project-related communications such as emails, notices, and updates. Serves as a point of contact for project inquiries and provides information as needed.

Ensure project deliverables meet quality standards and client expectations. Assists in the development and implementation of project processes and procedures. Non-essential Functions May collect, compile, and analyze project data to support decision-making and reporting. Prepares regular status reports and presentations for project updates. Other duties as assigned.

Qualifications:

Associate degree in business administration, project management, or related field preferred. Minimum 1 year of experience in a project support role or administrative position preferred.

Skills and Abilities

Excellent organizational and time management skills. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize effectively. Strong attention to detail and problem-solving skills. Self-motivated and proactive. Ability to work under pressure and meet deadlines. Team player with a collaborative approach.

Physical Requirements:

Frequency at which you would carry/lift in a typical day:
Occasionally 0 – 33% Frequently 34 – 66% Continuously: 67 – 100% Lift from Waist: < than 10 lbs.

- Not at all 10 to 25 lbs.

- Not at all 26 to 50 lbs.

- Not at all 51 to 75 lbs.

- Not at all 75 to 100 lbs.

- Not at all 100+ lbs.

- Not at all Lift from Floor: < than 10 lbs.

- Frequently 10 to 25 lbs.

- Frequently 26 to 50 lbs.

- Occasionally 51 to 75 lbs.

- Not at all 75 to 100 lbs.

- Not at all 100+ lbs.

- Not at all Carried for Distance: < than 10 lbs.

- Not at all 10 to 25 lbs.

- Not at all 26 to 50 lbs.

- Not at all 51 to 75 lbs.

- Not at all 75 to 100 lbs.

- Not at all 100+ lbs.

- Not at all Physical Activity Frequency at which you would do the following in a typical day:
Sitting (a continuous period of being seated) - Continuously Standing (for sustained periods of time) - Frequently Walking (moving about on foot…