Office Administrator

About Octave Federal

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build,Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connectsexpertise, real-worldconditionsand enterprise-scale insight to improve performance,resilience and incident response where it matters most.

Octave Federal, the new brand identity for Hexagon US Federal, is an independent subsidiary of Octave exclusively focused on bringing the broad range of Octave technologies to the US Federal government and its partners. With more than 40 years of experience, we empower agencies and industry partners to operate with speed, precision and greater confidence.

Employees: 150

Operating Locations: Chantilly, VA (HQ);
Huntsville, AL;
Lanham, MD, and other client sites across the US

We are seeking an Office Administrator in Chantilly, VA.

You’ll play a key role in keeping our HQ running at its best – welcoming and badging in visitors, setting up meetings, keeping supplies flowing, and supporting daily admin needs. You’ll jump in on meeting space coordination, events, FOCI communication trackers, and occasionally support our Lanham, MD office. Expect variety, momentum, and the chance to dive into new projects across the business as they arise.

Are confident and approachable administrative professional who enjoys helping others, keepingoperations running smoothly, and maintaining a positive and welcoming office environment. Youthrive in a role where no two days are the same, and you enjoy being the "go-to" support person.

• Office & Facility Operations
  • Serve as the face of the headquarters, greeting visitors and ensuring all guests are properly badged according to Security protocols.
  • Manage meeting and conference room logistics, including booking, calendar coordination, setup, and teardown.
  • Work closely with property management to ensure facilities and building services are running efficiently.
  • Maintain office supply inventory, common areas, and workspace readiness.
  • Process incoming and outgoing mail and packages for various teams.
• Administrative Support
  • Prepare documents, presentations, file organization, communications, and basic reporting.
  • Assist employees with day-to-day questions, office needs, and operational tasks.
  • Support travel booking, expense reporting, and other administrative processes.
  • Create, maintain, and manage communication trackers to support FOCI mitigation efforts.
• Event & Engagement Coordination
  • Assist with local marketing events, employee engagement activities, and onsite company gatherings.
  • Coordinate logistics and onsite support for team meetings, outings, client visits, and leadership sessions.
• Cross-Office Support
  • Provide periodic in-person support to our Lanham, MD office to ensure consistent operational standards and facility readiness.

• Experience supporting security-focused or FOCI-mitigated operations.
• Experience booking travel with Concur travel system.
• Experience in event planning or employee engagement activities.
• Working knowledge of office management tools, expense systems, and travel platforms.

• Previous administrative support experience; experience with a governmentcontractor strongly preferred.
• Strong proficiency with Microsoft 365 tools.
• Ability to work onsite from Chantilly HQ at least 4 days per week.
• Willingness and ability to travel occasionally to Lanham, MD (a few times per quarter).
• Stron…