Proposal Manager

ITility is seeking a Proposal Manager to join our multi-functional Growth Team. Our Planning and Enhancement Directorate encompasses Capture, Proposals, Pricing, Graphics, and Marketing, providing employees with exposure to the full business development lifecycle.

This is an autonomous, individual contributor role that extends beyond live proposal efforts. The Proposal Manager will play a key role in shaping and responding to strategic pursuits, supporting activities ranging from opportunity qualification and market intelligence to proposal development and final submission.

The ideal candidate is a self-starter who thrives in a fast-paced environment, takes ownership of outcomes, and enjoys transforming complex technical concepts into compliant and compelling customer-focused solutions.

This is a hybrid role with 2-3 days per week onsite in Chantilly, VA.

You are curious, resourceful, and accountable. You enjoy learning new tools and techniques, are comfortable navigating unfamiliar challenges, and take pride in delivering high-quality work. You don't wait for someone else to solve the problem, you take the initiative to find a solution, ask questions, and move the effort forward.

• Takes ownership of assigned opportunities and sees them through submission.
• Is comfortable operating with limited direction and proactively seeks answers.
• Learns new tools, processes, and customer requirements independently.
• Is resourceful and willing to get hands dirty when necessary.
• Balances creativity with compliance and attention to detail.
• Continuously improves themselves, the proposal process, and the quality of deliverables.

• Independently lead assigned federal proposal efforts from solicitation release through submission.
• Develop and manage proposal schedules, coordinate contributors, facilitate reviews, and track action items.
• Ensure all deliverables meet customer requirements, compliance standards, and submission deadlines.
• Lead responses ranging from small task orders and RFIs to large, enterprise-level pursuits.
• Manage proposal repositories, configuration control, and collaboration environments using SharePoint and Office 365.
• Coordinate proposal production activities, including document assembly, formatting, quality reviews, and portal submissions.
• Serve as a trusted advisor to proposal teams by proactively identifying risks, recommending solutions, and driving issues to resolution.

• Develop original proposal content for RFIs, Sources Sought notices, task orders and formal proposal submissions.
• Interview subject matter experts and transform technical input into clear, customer-focused narratives.
• Maintain and enhance proposal content libraries, past performance repositories and reusable proposal assets.
• Utilize AI-enabled proposal tools to accelerate content development while validating accuracy and maintaining human oversight.
• Apply win themes, discriminators, proof points and customer priorities to develop compelling and competitive responses.
• Edit and refine content to improve clarity, compliance, readability and evaluation scoring potential.

• Contribute to the continuous improvement of proposal processes, templates, tools and best practices.
• Support ITility's vision of building a Proposal Center of Excellence through innovation, knowledge sharing and operational improvements.
• Champion proposal quality, consistency and compliance across all customer-facing deliverables.
• Remain current on industry trends, proposal technologies, AI tools and federal acquisition practices.

• Ensure proposal and customer-facing deliverables align with ITility brand standards, templates and style guides.
• Develop polished, professional documents that effectively communicate technical and management concepts.
• Create and modify presentations, graphics, charts and visual content using Microsoft PowerPoint and related tools.
• Collaborate with graphic designers when available while demonstrating the resourcefulness to develop visual content independently when necessary.