Business Operations Specialist

We're seeing an experienced business operations specialist to provide critical front office coordination, contract administration, and executive communications support.

This role demands a highly independent, detail-oriented professional capable of supporting senior leadership with minimal oversight. The ideal candidate will coordinate complex relationships with multiple stakeholders, manage high-visibility briefings, and serve as a force multiplier for leadership.

The candidate will have a deep understanding for the organization and be capable of seamlessly integrating into a fast-paced front office environment.

• Must have active TS/SCI w/poly

• Program or project management experience in intelligence or DoD/DoW environments
• Experience supporting senior executive leadership
• Experience preparing briefings for Congressional, interagency, or senior executive audiences

• Proficiency with cable system
• Experience with organizational systems and tools including document management, financial systems, and tasking platforms
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel).

• Ability to plan and lead major assignments independently
• Exceptional written and oral communications skills with ability to tailor content to audience
• Outstanding attention to detail with commitment to quality assurance/quality control
• Strong accountability and ownership mindset
• Ability to manage multiple stakeholders and competing priorities
• Experience navigating complex multi-organizational partnerships

• Minimum of 12 years experience with BS/BA, 10 years with MS/MA, or 7 years with PhD
• 4 additional years of relevant experience may be accepted in lieu of degree;

• COTR experience or equivalent contracts oversight
• Experience supporting emerging technology initiatives or innovation accelerators
• Familiarity with information request processes and policies

• Manage leadership calendars and coordinate complex scheduling requirements
• Process access requests, data transfers, invoices, and contract modifications
• Handle disclosure, taskings, and information requests in coordination with partner organizations
• Coordinate and process travel cables, travel authorizations, itineraries, logistics, and trip reporting
• Manage organizational requirements and workflows in knowledge management systems

• Compile, refine, and manage weekly organizational highlights and priority communications
• Draft high-quality written materials tailored to senior leadership, interagency partners, and Congressional audiences
• Prepare, update, and support briefing materials for regular and ad hoc meetings
• Conduct research and gather supplemental information to support leadership decision-making
• Perform quality assurance, quality control, and due diligence on all communications and deliverables

• Review, update, and maintain SOPs, critical documentation, and program materials
• Organize and maintain workspace and repositories for program documentation
• Retain and manage project documentation within the team's knowledge repository

• Provide budget management support and financial oversight for program and research activities
• Use organizational budget tools and financial systems for tracking, reporting, and analysis