Senior Admin Assistant

Responsibilities

• Perform all functions for the government customer's Global Deployment Center (GDC) in support of personnel (government civilian, military, and contractor) traveling on official government business within the established GDC guidelines and processing timeline. Duties shall include review of data quality in the Deployment Module and conducting quality assurance (QA) reviews.
• Engage with customers to ensure QA reviews are completed according to guidelines, focusing on critical data points to ensure an efficient process.
• Manage and execute Deployment Advisor activities per the GDC timeline, including assigned activities, monitoring, and updating the Deployment Module workflow requirements from submission to completion.
• Act as the customer’s primary resource for all deployment-related matters for official foreign travel temporary duty (TDY) assignments associated with deployment readiness, including short-notice travel requests, and filling gaps for critical or emergency travel requirements.
• Conduct pre-TDY coordination briefings, maintain file copies of required documentation, and ensure travelers complete necessary training.
• Coordinate responses and assess for accuracy prior to senior management review.
• Create and disseminate daily personnel deployment reports to senior leaders, ensuring accurate data is reported based on information contained in the module.
• Schedule deployment training, including Deployment Qualification Course (DQC), Weapons, and Commercial Issuance Facility requirements, and ensure these trainings are coordinated and completed by the service provider.
• Monitor progress on actions, generate metrics to demonstrate accountability for meeting deadlines and quality expectations; prepare periodic reports on action status and keep leadership aware of late, pending and new actions.
• Disseminate deployment policy and legislative changes to appropriate parties internal to the customer.
• Apply the DOD Foreign Clearance Guide, and other applicable resources to ensure compliance with the customer's, DOD, and Intelligence Community (IC) rules and regulations regarding travel.
• Draft, proofread, edit and provide final review of internal and external correspondence.
• Review and process all foreign deployment requests, including monitoring Automated Passport and Country Status (APACS) status, obtaining country and theater approvals, and verifying other country-specific requirements.
• Manage records generated during the execution of the Directorates' projects and programs in accordance with Federal laws and regulations, as well as the customer’s Directives and Instructions.
• Provide support to personnel deployed to global locations by conducting customer engagement, including responding to customer inquiries, covering the GDC hotline, and monitoring email accounts and the SOCOMM database; maintain accurate records, including file copies of signed Pre-TDY Instructions, training certificates, and travel orders in the assigned GDC shared folder.
• Manage and execute the action tracking process, develop standard operating procedures, and serve as facilitator for user requirements.
• Analyze and perform actions as assigned by the COTR.

• Education & Experience Requirements: Bachelor’s Degree + 5 years of relevant experience, or High School Diploma/GED + 10 years of relevant experience (includes 5 years substituted in lieu of a degree).
• Preferred Qualifications: At least 2 years of experience at the NRO.
• Clearance: Active TS/SCI clearance and a CI polygraph.
• On-site Requirement: Due to the nature of the work and clearance requirements, this position is 100% on-site in a secure facility.
• Demonstrated experience in Federal acquisitions, DoD, IC, and National Security policy.
• Demonstrated experience using Microsoft Office and standard computer applications.
• Demonstrated experience adapting to a rapidly changing work environment while maintaining flexibility and versatility.
• Demonstrated experience fostering solid relationships that promote cooperation and clear communication of expectations.
• Demonstrated experience analyzing situations and making well-informed decisions.
• Demonstrated experience communicating effectively and concisely using a variety of styles and techniques appropriate to the audience.

High School Level Degree

Full-time

Chantilly, VA US (Primary)