Accounts Payable Specialist

Description

Hybrid onsite x3 days per week. Tuesday, Wednesday, and Thursday. in Chapel Hill, NC

Our client is seeking a detail-oriented Accounts Payable & Accounting Specialist to support day-to-day financial operations, including invoice processing, reconciliations, cash management, and general accounting activities. This position also provides administrative support to the finance team and plays a key role in maintaining accurate financial records, supporting month‑end close processes, and ensuring adherence to established policies and procedures.

This is a full-time, permanent opportunity, offering a competitive salary and comprehensive benefits package. Qualified applicants must be willing and able to work on a w2 basis.

Salary: $65,000 - $67,000/ yr. w2

• Manage accounts payable activities, including invoice verification, vendor record maintenance, expense coding, payment processing, and compliance with internal financial procedures.
• Review and process travel, lodging, and event‑related expenses; reconcile vendor invoices, allocate costs to appropriate ledger accounts, and assist with sales tax recovery calculations.
• Record and reconcile daily cash transactions, prepare related journal entries, and investigate variances between bank activity and internal systems.
• Complete monthly bank account reconciliations across multiple business entities, ensuring timely resolution of outstanding items and discrepancies.
• Assist with month‑end close by preparing journal entries and reconciling assigned balance sheet and expense accounts.
• Coordinate finance department meetings by scheduling sessions, preparing supporting documents, documenting meeting discussions, and maintaining departmental records.
• Provide backup support for payroll‑related administrative functions, including timesheet review and validation.
• Support the processing of stipends, reimbursements, and other special payments while coordinating with internal departments as needed.
• Contribute to process improvements that enhance accuracy, efficiency, and internal controls.

• Minimum of two years of accounting or finance experience with significant exposure to accounts payable operations.
• Experience performing account reconciliations, preparing journal entries, and supporting monthly close activities.
• Strong Microsoft Office skills, particularly Excel; experience with Pivot Tables and data analysis tools is advantageous.
• Familiarity with ERP or financial management systems. Experience with Sage Intacct or similar accounting platforms is preferred.
• Demonstrated attention to detail, organizational skills, and ability to meet deadlines in a fast‑paced environment.
• Strong interpersonal, written, and verbal communication skills with the ability to collaborate across departments.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive financial information.

• Associate degree in Accounting, Finance, Business Administration, or a related discipline required.
• Bachelor’s degree in Accounting, Finance, or a related field preferred.