UTS - Temporary Administrative Support Specialist at UNC Chapel Hill

UTS - Temporary Administrative Support Specialist at UNC Chapel Hill

The primary purpose of this position is to provide customer service and administrative support. The Administrative Support Specialist coordinates clinical onboarding, works with credentialing and hospital units to gain access for non‑employee affiliates, maintains the department website and social media accounts, supports the administrative needs of assigned faculty—including typing correspondence and generating reports—to promote the individuals’ clinical, research and educational goals.

Other duties include managing multiple incoming phone lines and triaging calls, greeting walk‑ins and referring visitors, handling the primary conference room calendar, managing department listservs, photocopying checks and invoices, maintaining physical and digital directory boards, coordinating office events, managing office supply inventory, coordinating mail services for faculty, staff and students, and posting important notices across campus.

As the primary operator and trainer for the administrative fax and copier, the specialist schedules maintenance as needed and is cross‑trained to fulfill responsibilities of other administrative staff when absent.

This position is time limited:
Yes;
Appointment length: 3+ months.

Work schedule:

40 hours;
Monday – Friday, 8 am – 5 pm.

• Coordinate clinical onboarding processes for non‑employee affiliates by collaborating with credentialing teams and hospital units to ensure timely system access and compliance requirements.
• Maintain and update departmental website content and social media platforms to ensure accurate, current, and engaging communication of clinical, research, and educational initiatives.
• Provide comprehensive administrative support to assigned faculty, including drafting and editing correspondence, preparing reports, compiling documentation, and supporting activities that advance clinical, research, and academic objectives.
• Manage multiple incoming phone lines, triage inquiries appropriately, and ensure efficient resolution or referral of calls.
• Other duties as needed.

• High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
• Entry‑level accounting or bookkeeping experience, records management experience, excellent oral and written communication skills, and effective problem‑solving capabilities.

• Experience with clinical onboarding processes for non‑employee affiliates.
• Experience maintaining departmental website and social media accounts.
• Experience providing administrative support to faculty, including drafting correspondence and preparing reports.
• Experience managing concurrent phone lines and triaging calls.

As a Pack member, you belong here and can enjoy exclusive perks designed to enhance your personal and professional well‑being.

• Attend non‑revenue generating sporting events for free.

Disclaimer: Perks and benefit eligibility is based on part‑time or full‑time employment status. Eligibility and employer‑sponsored plans can be found within each of the links offered.

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact 919‑513‑0574 to speak with a representative of the Office of Equal Opportunity.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

• * How did you hear about University Temporary Services? (Open Ended Question)

• Resume
• Cover Letter
• Contact Information for References

• Optional documents may be attached as supporting materials.

NC STATE UNIVERSITY
RALEIGH, NC 27695
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