Support Specialist for Board Governance and Executive Operations

Support Specialist for Board Governance and Executive Operations

Chapel Hill-Carrboro City Schools – Lincoln Center, Chapel Hill, North Carolina. Open until filled.

• Job : 5782857
• Final date to receive applications: Posted until filled
• Posted: Jun 16, 2026 2:02 AM (UTC)
• Salary
  
  Schedule:
  
  Classified; CHCCS Classified
• Reports To: Superintendent
• Salary Grade: 106
• Work Location: Lincoln Center
• FLSA Status: Non-exempt
• Work Schedule: 12-month

The Support Specialist for Board Governance and Executive Operations provides high‑level administrative and operational support to the Office of the Superintendent and the Board of Education. This position assists with board meeting logistics, committee administration, agenda preparation, records management, communications, scheduling, budget tracking, policy administration, and special projects. The coordinator serves as a key support role in ensuring efficient operations, timely completion of governance processes, and effective communication among district leadership, Board members, staff, and community stakeholders.

This position requires exceptional judgment, discretion, and confidentiality due to regular access to sensitive personnel, legal, student, financial, and governance information. The employee must maintain the highest standards of professionalism and ethical conduct while supporting the work of the Superintendent’s Office and Board of Education.

• Assist in coordinating Board of Education meeting logistics, including meeting notices, room reservations, catering, technology needs, and materials preparation.
• Prepare and distribute meeting agendas, packets, supplemental materials, and committee documents.
• Upload and maintain agenda materials within Granicus or other board management systems.
• Maintain Board calendars and committee schedules.
• Track Board member training hours and professional development records.
• Assist with the preparation and archiving of Board agendas, minutes, resolutions, and official records.
• Support appeal hearings, retreats, workshops, and special meetings.
• Prepare draft meeting minutes and action summary for review.

• Manage scheduling requests, appointments, and meeting logistics for the Superintendent’s Office.
• Coordinate conference registrations, travel arrangements, and reimbursements.
• Prepare correspondence, memoranda, reports, presentations, and other documents.
• Serve as a point of contact for internal and external stakeholders.
• Assist in responding to public inquiries and requests for information.
• Maintain confidential records and files.
• Maintain governance databases, action‑item trackers, and historical records.
• Assist with records retention and public records requests.
• Ensure documents are properly archived in accordance with district policies and state requirements.
• Support maintenance of Board policies and policy revision records.
• Track policy revisions through committee and Board approval processes.
• Assist with monitoring Board and Superintendent Office budgets.
• Process purchase orders, invoices, reimbursements, and travel claims.
• Maintain expenditure records and budget spreadsheets.
• Track Board development and professional learning expenditures.
• Prepare meeting notices, announcements, invitations, and correspondence.
• Coordinate communication with Board members, district leadership, elected officials, and community organizations.
• Assist with public‑facing Board information and website updates.
• Support planning and logistics for recognition events, retreats, graduation activities, and community engagement opportunities.
• Assist with district‑wide projects, strategic initiatives, and Board priorities.
• Support onboarding and orientation activities for new Board members.
• Assist with Superintendent transition activities and leadership events.
• Perform other duties as assigned.

• Knowledge of board governance processes and procedures.
• Knowledge of Robert’s Rules of Order.
• Knowledge of records management and retention practices.
• Knowledge of office administration and project coordination.
• Knowledge of budget tracking and purchasing procedures.
• Knowled…