Executive Assistant

Job Summary:

Provides the principal office/administrative support to directors. Handles confidential information and uses discretion in dealing with internal and external contacts. Duties include a wide variety of activities that reduce

the attention the supervisor must give to administrative and office operation details.

Job Responsibilities:

-Serves as primary assistant to a director.

-Organizes supervisor's files (electronic and paper).

-Ensure materials are readily accessible and that file maintenance is current.

-Maintain confidentiality of information.

-Research and composes a variety of correspondence, memoranda and reports using office support software

packages.

-Compiles materials from multiple sources into a unified presentation.

-Communicates and follows up with department managers regarding project and report data due to

supervisor.

-Ensures agenda and documents for discussion are distributed in advance to meeting attendees.

-Prepares and distributes minutes of meetings.

-Screens telephone calls, visitors and appointments.

-Provides information or refers appropriately.

-Opens, reads and screens mail addressed to supervisor.

-Responds to routine correspondence as instructed.

-Responds to email as instructed.

-Schedules calendar commitments for supervisor.

-Arranges meetings, conferences and travel logistics for executives and officials.

-Monitors and maintains administrative office budget.

Skills: Required

Skills & Experience:

-Two (2) years of progressive experience in a clerical, administrative or office management role