Senior Executive Assistant Job Chapel Hill area,North Carolina USA,Administrative/Clerical

Senior Executive Assistant

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Please note, this is a full-time, onsite position.

Summary:

Serves as primary assistant to a Chief Officer, Vice President, or Associate Vice President. Coordinates and anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.

The ideal candidate for this role will have experience assisting C-Suite leaders, have extensive experience organizing multiple calendars, be flexible and team oriented.

Responsibilities:

Serves as primary assistant to (but not limited to) a combination of Chief Officer, Vice President, and/or Associate Vice President.

Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; resolves tasks expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Communicates, follows up and acts as a liaison regarding project and report data due to Leadership. Ensures agendas, power point decks and documents for discussion are distributed in advance to meeting attendees.

Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Screens incoming mail addressed to Executive. Responds to routine correspondence as instructed.

Manages calendar commitments for executives. Arranges meetings, conferences and travel logistics for executives.

Organizes executive's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Education Requirements:

High School diploma or GED Licensure/Certification Requirements:
No licensure or certification required. Professional Experience Requirements:
Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization. Knowledge/Skills/and Abilities Requirements:
Microsoft products:
Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning