Senior Administrative Assistant

Responsibilities:

• Provide executive administrative support to the EVP, Deputy General Counsel, and other key personnel within the Legal Department.
• Administer company-wide contract review and approval processes, including initial review/triage of requests, training personnel, quality control/verification of completed workflows, and other system-related tasks as needed.
• Coordinate departmental administrative activities with the Executive Assistant & Office Administrator, Legal Operations.
• Organize and maintain legal files for the North Carolina office location.
• Assist attorneys with maintaining contract templates.
• Support project/research assignments as requested.
• Assist with periodic financial certification processes and disclosure control processes.
• Manage calendars; schedule meetings, book rooms, and send invitations.
• Manage and organize Board Committee processes/logistics, including document creation/editing and distribution via Diligent Boards.
• Liaise with outside organizations/vendors/consultants to gather or report program-related information.
• Support business operations (e.g., meeting support, office supplies inventory, purchasing).
• Coordinate travel arrangements and expense reimbursement for attorneys.
• Compile information for reports and presentations.
• Generate clear, concise business correspondence.

• High school diploma or GED.
• 4+ years in a professional environment as an administrative assistant, executive assistant, contracts administrator and/or paralegal.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint.
• Highly organized, self-motivated, detail oriented, proactive; strong work ethic.
• Excellent professional oral and written communication.
• Strong attention to detail; ability to multitask in a fast-paced environment.
• Exceptional time management and deadline execution.
• Excellent organizational skills; ability to work independently and with others.

• Associate degree.
• 6+ years of relevant experience.
• Notary Public license.
• Strong project management skills.