Student and Enrollment Specialist

Student Assignment and Enrollment Specialist

Chapel Hill-Carrboro City Schools Lincoln Center - Chapel Hill, North Carolina

Job  | Final date to receive applications:
Posted until filled | Posted:
Jul 16, 2026 1:02 PM (UTC)

The District Registrar serves as a vital point of contact for current and prospective Chapel Hill‑Carrboro City Schools (CHCCS) families by delivering exceptional customer service in person, via phone, and through email. This position facilitates the student registration process, particularly assisting families who are unable to complete online applications. This role requires frequent interaction with students and families, many of whom may be Spanish‑speaking.

Fluency in Spanish is strongly preferred to support communication, provide translations of school documents, and facilitate interpretation during parent meetings.

The District Registrar is responsible for reviewing and processing registration and enrollment documentation to ensure full compliance with federal, state, and local policies and laws. A key function of the role is to verify student residency using the district’s assignment map and ensure proper school placement. The position requires close collaboration with various departments including exceptional children, transportation, and school‑based staff, to support a smooth school transition for newly enrolled students.

Additional responsibilities may include managing student transfers, address changes, and conducting domicile investigations, as well as performing other duties related to enrollment and student assignment as needed. Maintaining strict confidentiality and exercising professionalism and efficiency are essential to success in this role.

• Provides excellent customer service to current and prospective CHCCS families in person, via telephone, and email.
• Handles all work‑related matters efficiently, professionally, and confidentially while adhering to the goal of providing excellent customer service.
• Assumes primary responsibility for the registration of all new students grades K‑12, and address changes for current students.
• Facilitates the registration application process for families unable to complete the process online, including the registration of students for the magnet programs lottery.
• Reviews and processes required registration and enrollment documentation to ensure compliance with federal, state, and local laws and policies.
• Reviews documentation and makes school assignment decisions in accordance with federal, state, and local laws and policies.
• Utilizes the school district’s student assignment map, GIS systems, and property tax records to ensure that all new and registered students are domiciled for CHCCS.
• Creates and maintains files for documents pertaining to registration, address changes, in‑district transfers, and out‑of‑district transfers.
• Collaborates with other departments and staff such as business and financial services, exceptional children, transportation, school data managers, school counselors, social workers, International Welcome Center staff, and the McKinney‑Vento contact person to carry out the responsibilities and duties of the position.
• Maintains strict confidentiality with student data and all matters pertaining to the responsibilities and duties of the position based upon board policy and the Family Educational Rights and Privacy Act (FERPA).
• Facilitates translation and interpretation services for families daily, most often in Spanish, but also in other languages as needed to complete the registration and enrollment process.
• Assists with all other student assignment, registration, and enrollment related tasks as assigned. These tasks may include but are not…