Grant Coordinator

Serves as liaison between hospital departments and the Contracting Department. Interprets both agency and departmental requirements, policies/procedures, and provides support to obtain newly available information on funding targets, timing of reports, fiscal issues and compliance with regulatory requirements. Independently makes decisions, authorizes actions, and manages the sponsored programs portfolio for assigned areas. Generates reports to evaluate activity and available funds. Assists with programmatic and fiscal reporting.

Completes periodic and annual reporting to grantor agencies. Must have an extensive understanding of grant related federal and state rules, regulations, policies, and procedures. Must have outstanding verbal and written communication skills and an extensive knowledge of business administration and accounting practices.

Serves as liaison between hospital departments and the Contracting Department. Interprets both agency and departmental requirements, policies/procedures, and provides support to obtain newly available information on funding targets, timing of reports, fiscal issues and compliance with regulatory requirements. Independently makes decisions, authorizes actions, and manages the sponsored programs portfolio for assigned areas. Generates reports to evaluate activity and available funds. Assists with programmatic and fiscal reporting.

Completes periodic and annual reporting to grantor agencies. Must have an extensive understanding of grant related federal and state rules, regulations, policies, and procedures. Must have outstanding verbal and written communication skills and an extensive knowledge of business administration and accounting practices.

• Assists with the planning and preparation of grant proposals for one or more departments; provides guidance and assistance to staff in the interpretation of funding agency regulations and requirements related to the assigned program.
• Prepares various documents for reporting to grantors or leadership including computerized statistical summaries and/or graphics.
• Facilitating communication between grantor agencies and internal departments.
• Assist with facilitating contracts, including generation of the contract and preparing the contract for BH leadership review.
• Analyzes and evaluates contract and grant budgets for correct calculation of expense categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
• Analyzes and evaluates awarded proposals, contracts, subcontracts for compliance with funding agency, federal, state, and CIHA requirements; prepares required acceptance documentation, recommends approval or rejection of deviations from contract specifications.
• Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
• Supporting cross-functional teams in aligning grants goals with program outcomes.
• Representing CIHA in external meetings or webinars related to grant funding.
• Implements established grant management policies and procedures by collaborating with other departments.
• Directly monitors grant activities and grant funded staff, to ensure fidelity to grant funded services.
• Enters data into reporting systems as required.
• Utilizes specialized databases and systems for recording and tracking grant proposals, awards, and related statistical information.
• Assists departments with work plan amendments and/or budget changes occurring during the awarded granting period.
• Training staff on grant compliance, reporting expectations, or data collection.
• Supporting department in…