Litigation Assistant

We are a fast‑paced, client‑focused plaintiffs’ law firm seeking a highly organized Litigation Assistant to support multiple attorneys in our Consumer Rights Litigation Department. This role is essential to ensuring seamless scheduling, reliable communication, and professional coordination with clients, courts, and legal service providers. Success in this position requires exceptional attention to detail, strong communication skills, and the ability to anticipate needs in a busy litigation environment.

If this sounds like something you can really excel at, please submit your resume and cover letter today.

• Schedule and coordinate attorney appointments, depositions, mediations, and client prep sessions.
• Manage each attorney’s Calendly scheduling system.
• Reserve conference rooms and send timely confirmation and reminder emails.
• Track and flag potential scheduling conflicts or deadline‑related issues.
• Communicate professionally with clients, court personnel, mediators, court reporters, videographers, translators, and opposing counsel.
• Serve as a reliable point of contact for logistics and case‑related updates.
• Scan, copy, and enter data to support attorneys and paralegals.
• Maintain organized digital and physical filing systems.
• Prepare cover letters and simple form correspondence.
• Mail outgoing correspondence and maintain communication records.
• Make travel arrangements, including transportation and lodging.

• Trial preparation logistics (binders, exhibits, subpoenas).
• Draft routine discovery scheduling notices or subpoenas.
• Update internal calendars and docketing systems.
• Support compliance with court scheduling orders and pre‑trial requirements.

• Accurate and conflict‑free scheduling.
• Proactive communication.
• Well‑maintained filing systems.
• Reliable deadline tracking.
• Highly organized and detail‑oriented.
• Strong written and verbal communicator.
• Tech‑savvy and capable of learning new systems.
• Can work independently.
• Trustworthy with confidential information.
• Can anticipate attorney needs.

• Preferred but not required:
  Experience in a legal office.
• Familiarity with litigation processes.
• Proficiency in Microsoft Office.
• Experience with Calendly and Filevine.

Compensation: $18 hourly