Administrative Assistant - Design & Construction

Administrative Assistant - Design & Construction page is loaded## Administrative Assistant - Design & Construction locations:
Beemok Hospitality Holdings time type:
Full time posted on:
Posted Yesterday job requisition :
R-102433

The primary role of the Administrative Assistant is supporting the Design & Construction team in a fast-paced luxury hospitality development environment. This role provides high-level administrative and organizational support while assisting with project coordination, document management, and consultant communication. The ideal candidate has an architecture, interior design or project management background and strong administrative skills, with the ability to engage in design and construction discussions at a working level.
** Duties/Responsibilities:
*** Manage calendars, meeting coordination, and travel arrangements.
* Prepare meeting agendas, presentations, and internal reports.
* Draft and format professional correspondence.
* Track action items and follow-ups across multiple active projects.
* Maintain confidentiality and professionalism in all interactions
* Track consultant deliverables, drawing submissions, and milestone deadlines.
* Assist in organizing and distributing design packages.
* Document meeting notes and circulate summaries.
* Support coordination between design, development, construction, and operations teams.
* Maintain organized digital project files and version control systems.
* Track contracts, proposals, and invoices for review and approval.
* Create brand standards and internal templates.
* Ensure proper documentation of project decisions and approvals.
* Assist with preparation of presentations and budgets
* Manage all invoices.
* Coordinate vendor communications and scheduling.
* Support occasional site visits and project-related logistics as needed.
** Required Skills/Abilities:
*** Familiarity with design and construction documentation is a plus.
* Proficiency in Microsoft Office;
Adobe Creative Suite and AutoCAD/Revit experience beneficial but not required.
* Strong organizational skills and attention to detail.
* Excellent written and verbal communication skills.
* Ability to manage multiple priorities in a deadline-driven environment.
*
* Education and Experience:

*** Bachelor’s degree in Architecture or Interior Design preferred.
* 2–5 years of administrative or project support experience.
* Highly organized and proactive.
* Detail-oriented with strong follow-through.
* Comfortable working in a design and construction setting.
* Professional demeanor suitable for interaction with consultants and ownership groups.
* Interested in long-term growth within hospitality development.
*
* Physical Requirements:

** The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:
* Must be able to lift equipment, supplies, etc. of at least 75 pounds.
* Must be able to resolve problems, handle conflict, and make effective decisions under pressure.
* The role may require extended periods of time on your feet, especially during peak hours or events.
* Clear vision is important for reading reports, analyzing data, and overseeing (enter department) activities.
* Good hearing is necessary for effective communication with colleagues, guests, and stakeholders.

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

* BHC
* * is an equal employment opportunity employer.
* * Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law.

BHC participates in E-Verify.
* Beemok Hospitality Collection (BHC) is a purpose-driven portfolio of hotels, restaurants, and cultural landmarks in Charleston. Founded in 2021, BHC is guided by the belief that hospitality is at its finest when it creates enduring, meaningful connections. The journey began with the revitalization of The Charleston Place and has since grown to include Sorelle, The Riviera Theater, Credit One Stadium, American Gardens, and the upcoming waterfront hotel, The Cooper.

Each property reflects BHC’s vision of hospitality as a way to connect people, celebrate culture, and carry Charleston forward.### Get in Touch We’d love to hear from you. Share your experience, and if your skills align with our opportunities, a member of our recruitment team will be in touch.
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