Project Coordinator - Psychiatry

Job Description Summary

Under general supervision, assists project managers or a project management office with administrative project activities. Manages or serves as a project team member on projects with limited scope and minimal complexity and risk. This is an entry-level class for positions that typically perform administrative project management activities and provide logistical support for projects. Incumbents in this class may also use basic project management techniques to manage less complicated projects of limited scope, risk, duration, budget, or complexity under the direction of a higher‑level project manager.

Updates project plans, schedules and reports; monitors and reports project spending; distributes plans, schedules and reports to project team members and other stakeholders. Tracks, updates and maintains project requirements, documentation, issues, funding, risks and supports all other project deliverables under the direction of the project manager. Assists with facilitating meetings and organizing meeting logistics such as scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications as required.

Communicates to project team members and stakeholders scheduling information and changes, as needed. Assists in the needs analysis, preparation of business case, or other required documentation during pre‑planning stage. Manages and coordinates all tasks associated with one or more small projects with minimal complexity and risk or a component of a larger project of minimal to moderate complexity and risk.

Under general supervision, assists project managers or a project management office with administrative project activities. Manages or serves as a project team member on projects with limited scope and minimal complexity and risk. This is an entry‑level class for positions that typically perform administrative project management activities and provide logistical support for projects. Incumbents in this class may also use basic project management techniques to manage less complicated projects of limited scope, risk, duration, budget, or complexity under the direction of a higher‑level project manager.

Updates project plans, schedules and reports; monitors and reports project spending; distributes plans, schedules and reports to project team members and other stakeholders. Tracks, updates and maintains project requirements, documentation, issues, funding, risks and supports all other project deliverables under the direction of the project manager. Assists with facilitating meetings and organizing meeting logistics such as scheduling meetings, reserving meeting rooms and other resources, preparing meeting minutes, and other communications as required.

Communicates to project team members and stakeholders scheduling information and changes, as needed. Assists in the needs analysis, preparation of business case, or other required documentation during pre‑planning stage. Manages and coordinates all tasks associated with one or more small projects with minimal complexity and risk or a component of a larger project of minimal to moderate complexity and risk.

University Medical Associates (UMA) Only Employees and Financials

Employee

Regular

CC001040 COM PSYCH Admin Operations CC

Hourly

Health‑24

40

Downtown Charleston (67 President Street)

Hourly

Monday - Friday, 8:30 am - 5:00 pm

High School Diploma or Equivalent

At least 3 three years of related experience.

Oversee the daily operations of Comprehensive Psychiatric Care Specialists Clinic (CPCS) – 30%

• This includes greeting and welcoming patients and families in person or on the phone.
• Scheduling patient appointments in Epic and ensuring we have the updated demographic and insurance information.
• Creating charge tickets for the providers
• Post charges into Epic.
• Collecting payments from the patient.
• Distribute payments to their matching charges in Epic.
• Market the services we offer at CPCS to Doctor’s Offices.

Training…