UNIV - Administrative Coordinator I - Office of General Counsel

UNIV
- Administrative Coordinator I
- Office of General Counsel

The Office of General Counsel is actively recruiting for an Administrative Coordinator.

Location:

Charleston, South Carolina

The Administrative Coordinator I provides administrative, operational, and business support services for the MUSC Office of General Counsel. The position coordinates office operations and administrative activities that support the legal services function of the institution. Responsibilities include coordinating workflow, maintaining records and reporting systems, managing administrative processes, assisting with document and information management, coordinating communications, and supporting the efficient operation of the Office of General Counsel.

Working under limited supervision, the Administrative Coordinator I serves as a central resource for administrative matters, coordinates office procedures, maintains confidential records, monitors administrative deadlines, and facilitates communication among attorneys, departments, and external stakeholders. The position exercises discretion in handling sensitive and confidential information and provides administrative support to attorneys and office leadership.

Essential Duties and Responsibilities:

• 35% Coordination of Specialized Requests
• Receive, log, track, and coordinate administrative processing of subpoenas and pleadings, records requests, litigation holds, and other official requests received by the office.
• Facilitate communications and document collection activities with institutional departments as directed.
• Maintain tracking systems to ensure timely responses and accurate documentation of office actions.
• Coordinate administrative aspects of hearings, meetings, depositions, investigations, and related proceedings.

• 30% Administrative Coordination and Office Operations
• Answer, screen, and direct communications received by the office.
• Respond to routine inquiries regarding office procedures and processes.
• Provide backup and cross-functional support for administrative operations as needed.
• Coordinate administrative activities and operational workflow for the Office of General Counsel.
• Assist in developing, implementing, and maintaining office procedures, administrative processes, and workflow practices.
• Monitor and track assignments, projects, and administrative deadlines to support timely completion of office responsibilities.
• Support communications and information flow between the Office of General Counsel and institutional departments, affiliates, and external entities.
• Prepare, edit, format, and proofread correspondence, reports, presentations, meeting materials, and other administrative documents. Provide professional service to internal and external stakeholders.
• Coordinate administrative activities associated with outside counsel engagement, vendor interactions, and related business processes.
• Assist with the development and maintenance of office templates, standard operating procedures, administrative resources, and reference materials.
• Perform other related duties as assigned in support of the mission of the Office of General Counsel.

• 25% Administrative Support Services
• Coordinate scheduling activities, meetings, conferences, and other events for attorneys.
• Maintain calendars, monitor administrative deadlines, and facilitate meeting logistics.
• Provide administrative support for attorneys and departmental initiatives, projects, and special assignments.

• Coordinate administrative activities associated with outside counsel engagement, vendor interactions, and related business processes.
• Assist with the development and maintenance of office templates, standard operating procedures, administrative resources, and reference materials.
• Perform administrative processes to ensure consistency with institutional requirements and office procedures.
• Support budget-related, procurement-related, or other administrative functions as assigned.

• 10% Records and Information Management
• Assist with records archiving, retrieval and document management activities using matter management systems.
• Generate reports and maintain tracking systems to support office management and operational needs.

Supervisory Responsibilities

This position does not typically exercise direct supervisory authority. May provide guidance, training, and workflow coordination to administrative staff and temporary personnel as assigned.

Knowledge, Skills, and Abilities

• Knowledge of administrative principles, practices, procedures, and business support functions related to a law office.
• Knowledge of records management and document control practices.
• Knowledge of office management methods and modern office technology.
• Ability to coordinate diverse administrative functions and priorities.
• Ability to establish and maintain effective working relationships with employees, administrators, and external stakeholders.
• Ability to communicate effectively, both orally and in writing.
• Ability to handle confidential information with discretion and professionalism.
• Ability to…