UNIV - Student Services Program Coordinator II- COM DO- UME

UNIV - Student Services Program Coordinator II- COM DO- UME

The College of Medicine Dean's office is recruiting for a Year 4 Student Services Program Coordinator.

Serve as Coordinator for the Selectives and Electives Committee (SEC). (5%)

• Provide comprehensive administrative support to the Selectives and Electives Committee, including scheduling meetings, preparing agendas, and coordinating room reservations, technology setup, and food ordering.
• Communicate meeting logistics and materials to the committee chair(s) and all members in advance of each meeting.
• Record accurate and timely minutes for all Selectives and Electives Committee meetings and distribute to members following each meeting.
• Track and follow up on action items generated by the committee to ensure timely resolution and documentation.
• Assist with the review and processing of new selective and elective course proposals, including compiling submission materials for committee consideration.
• Maintain accurate records of approved selectives and electives, including course requirements, credit hours, and any updates to offerings.
• Coordinate communication of committee decisions to course directors, clinical coordinators, and the Registrar's Office as appropriate.

Coordinate core aspects of the required Critical Care rotation. (10%)

• Plan and coordinate student orientation/didactics at the beginning of each block, including communication of expectations, schedules, and required materials.
• Work with unit coordinators to manage point of care ultrasound (POCUS) probes.
• Oversee all communication with students related to the core components of the Critical Care rotation and serve as liaison to unit coordinators, including Regional Health Network (RHN) sites, as needed.
• Assist with assigning and tracking student Required Clinical Encounter (RCE) logs and assignment completion throughout the rotation.
• Provide administrative support to the course director in all matters related to course planning, delivery, and evaluation.
• Coordinate rooms and materials for educational sessions as directed by the course director, including mandatory events such as central line training.
• Develop, update, and maintain the Critical Care course page on the learning management system.
• Track timeliness of grade submissions.

Coordinate core aspects of the required Sub-Internship rotation. (10%)

• Plan and coordinate student orientation at the beginning of each block, including communication of expectations, schedules, and required materials.
• Oversee all communication with students related to the core components of the Sub-Internship rotation and serve as liaison to unit coordinators, including at the Regional Health Network (RHN) sites, as needed.
• Assist with assigning and tracking student Required Clinical Encounter (RCE) logs throughout the rotation.
• Provide administrative support to the course director in all matters related to course planning, delivery, and evaluation.
• Coordinate rooms and materials for educational sessions as directed by the course director.
• Develop, update, and maintain the Sub-internship course page on the learning management system.
• Track timeliness of grade submissions.

Coordinate all aspects of the Intern 101 Program. (25%)

• Serve as the primary coordinator for Intern 101, the Year 4 program designed to prepare graduating students for residency.
• Collaborate with the Associate Dean for Clinical Education, course directors, and residency program leadership to develop the Intern 101 schedule and curriculum.
• Coordinate all logistical aspects of Intern 101, including room reservations, audio-visual setup, speaker invitations and confirmations, and materials preparation.
• Communicate program schedules, expectations, and required materials to Year 4 students and faculty facilitators in advance of each session.
• Provide on-site coordination support during Intern 101 sessions, including registration, materials distribution, and real-time logistics management.
• Collect and process participant evaluations in collaboration with OAEQI and provide a summary report to course leadership following the program.
• Track student attendance and follow up on absences in coordination with the course director

Coordinate all aspects of the required Geriatric Medicine course for Year 4. (5%)

• Plan and coordinate all administrative aspects of the Year 4 Geriatric Medicine course in collaboration with the course director and Associate Dean for Clinical Education.
• Oversee all communication with Year 4 students related to the Geriatric Medicine course, including schedules, expectations, and announcements.
• Provide administrative support to the course director in all matters related to course planning, delivery, grade submission and evaluation.
• Coordinate room reservations and instructional materials for educational sessions as directed by the course director.
• Develop, update, and maintain the course page on the learning management system.
• Monitor and track missing assignments in collaboration with the course director.

Coordinate Key…