Contracts Coordinator

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

We are currently looking for a Contracts Coordinator in our Charleston, SC office. Come join our team!

• Assist with administering Project Acquisition Strategy.
• Coordinate project advertising and solicitation efforts through appropriate industry publications and bidding platforms.
• Collaborate with Directors, Project Managers, Project Managers and client leadership to assemble and distribute RFQs and RFPs to prospective offerors.
• Maintain and monitor activity schedules to ensure all milestones, deadlines, and offeror communications are met.
• Track and manage document distribution to support a successful procurement process.
• Manage the construction bidding process from initiation through award.
• Coordinate project advertising and solicitation efforts through appropriate industry publications and bidding platforms.
• Collaborate with Architects, Assistant Project Managers, and Project Managers to assemble and distribute complete bid packages, including drawings and specifications, to prospective bidders.
• Prepare, coordinate, and distribute addenda to plan holders throughout the bidding phase.
• Maintain and monitor bid activity schedules to ensure all milestones, deadlines, and bidder communications are met.
• Track and manage plan holder lists, bidder inquiries, and bid document distribution to support a successful procurement process.
• Assist with drafting and formalizing all AIA Contracts, change orders, and amendments.
• manage approvals via Docu Sign.
• Assist with maintaining (electronic and hard copy) Contract/Bid Files for the office and clients.
• Prepare documentation for input into computerized accounting systems, including client’s software program.
• Ensure accuracy and thoroughness of documents, as well as meet client procurement code requirements.
• Assist with preparation and maintaining bookkeeping records on revolving cash funds, or similar programs and activities.
• Lead efforts in preparing and processing all client invoices/pay applications.
• Includes keeping records in CG Financial Software program.
• Preparing and Packaging invoices/pay applications for approvals (potentially in Procore).
• Distributing to the client’s Accounts Payable for payment.
• Keep accurate invoice records to assist with monthly reconciliation with the client.
• Field questions from contractors and consultants about status of invoices and purchase orders.
• Assist with close-out of completed contracts in accounting software.
• Archive important program documentation as needed.
• Other duties as assigned.

• Ability to apply standard office practices to support daily operations.
• Intermediate knowledge of Windows, Word, PowerPoint and Outlook.
• Intermediate to Advanced skill level with Excel.
• Ability to work independently with little direction, self-starter, energetic.
• Experience with Procore software.
• Possess effective written and oral communications and team skills.
• Possess strong organizational and interpersonal abilities.
• Ability to sort, check, count, and verify numbers.
• Ability to multi-task, prioritize and work efficiently.
• Ability to demonstrate good common sense and sound judgment.
• Ability to effectively integrate with other departments.
• Procurement background a plus.
• Flexibility to adapt to all situations.
• Ability to perform at high levels in a fast paced, ever-changing work environment.
• Ability to anticipate work needs and follow through with minimum direction.
• Apply knowledge of commonly used concepts, practices, and procedures in the relevant industry.
• Rely on instructions and pre-established guidelines to perform duties.

• Education:
  
  High School Diploma or equivalent.
• Associate Degree in Accounting, Business,…