Assistant Registrar for Registration and Scheduling

Assistant Registrar for Registration and Scheduling Please see Special Instructions for more details.

Offers of employment are contingent upon a successful background check.

Internal Title Assistant Registrar for Registration and Scheduling

Position Type

Position Type Classified

Faculty / Non-Faculty / Administration

Faculty / Non-Faculty / Administration Non-Faculty

Pay Band

Pay Band GEN
07

Level

Department

Department Registrar

Job Purpose

Serves as the Assistant Registrar for Registration and Scheduling. Reports to the Senior Associate Registrar. Supervises a staff of two in the development and oversight of operations of the diverse and complex systems and processes used to schedule all course sections, classroom assignments, and manage course enrollments across the entire campus.

A Bachelor’s degree and professional experience in a Registrar’s Office or other student services area and supervisory experience preferred. Must possess excellent communication, interpersonal, organizational, leadership, and time-management skills. Knowledge of Student Information systems for Scheduling and Registration (Ellucian Banner) preferred. Knowledge of room scheduling software is desired, as well use of reporting software (Cognos Preferred). Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge,

Skills and Abilities

Must possess the ability to function under stress and rigid deadlines. Knowledge of College goals, policies, procedures, and educational administration, as well as the functions and responsibilities of the Registrar’s Office. Must be committed to excellent customer service and working effectively with all constituents, including students, faculty, staff, and parents. Must be able to communicate effectively verbally and in writing, and formulate, interpret and apply regulations, policies and procedures as needed.

Knowledge of FERPA student privacy federal regulations.

Additional Comments Regarding Position

Occasional weekend work required for Commencement and overnight travel for professional development.

Special Instructions to Applicants

Offers of employment are contingent upon a successful background check.

• Employee Tuition Assistance Program ( ETAP )

1. In conjunction with the Senior Associate Registrar, enforces and develops policies and procedures, as well as manages, the diverse and complex methods and systems used in the registration of 12,000+ students for more than 52,000 individual course enrollments each semester. Stays abreast of the latest technical developments for upgrades, patches and modifications in registration and scheduling software and directs and evaluates testing.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

2. Leads the setup of all course sections per semester, from more than thirty departments (includes Undergraduate, Graduate, Education Professional Development ( EDPD ), and individual enrollments). Oversees the provision of course and classroom data to the academic departments and to Academic Affairs. Assists with the development and implementation of scheduling policies. Provides leadership and expertise to departments on registration and scheduling policies and procedures.

Directs the CHE Edit reports authentication for the Registration and Scheduling Team.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

3. Manages classroom scheduling for academic courses and special events for the campus. Maintains inventory of all classrooms on campus. Determines and publicizes the timeline to the academic departments for modifying the course sections offered and scheduling them. Develops methods to evaluate and improve classroom allocation and usage to…