Administrative Assistant - F&FS 26-107

we re a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

we re a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

we re a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

we re a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

applications accepted through
sunday, august 23, 2026.

salary range: $49,192.00 ($23.65/hr.) - $73,798.40 ($35.48/hr.)

hiring range: 4 9,192.00 ($23.65/hr.) – $61,484.80 ($29.56/hr.)

grade: 106

hours: 7:00am – 3:30pm

position summary:

under limited supervision, this position performs a variety of administrative functions supporting daily departmental operations, including invoice verification and payment processing, purchase order variance review, travel coordination, monitoring and maintaining the department ems (environmental management system) program, and providing general administrative support.

essential functions:

• performs detailed office administrative duties, including accounts payable, requisitions and purchase orders, variance review, credit card processing, and miscellaneous checking.
• monitors department budget and accounting information and prepare related reports.
• assists with preparing and submitting annual budgets.
• assists with creating, monitoring, and closing capital projects in dynamics/powerplan.
• provides daily administrative support to department operations.
• maintains department office supplies, including ordering, inventorying, and organizing supplies.
• composes and prepares correspondence, administrative reports, and forms.
• operates office equipment, computers, and related software in a network environment.
• responds to inquiries from the public by mail, phone, and in person by providing information or directing inquiries to the appropriate source.
• maintains the department environmental management system (ems), including updating and reviewing the annual program review schedule; uploading appropriate ems-related documents to qms (quality management system); serving as the department document control representative; and serving on ems improvement program sub-teams as assigned.
• prepares business travel arrangements for staff.
• maintains departmental training records and information in the training management system (tms).
• greet visitors and direct them to the appropriate person.
• organizes and files correspondence and other records.
• performs job duties in accordance with all cws policies and procedures.
• maintains the department sharepoint site.
• research and prepares technical summary reports for the department director on subjects including safety, regulatory, and licensing matters.
• maintains the emergency vehicle re-entry list, reports the list to charleston county, and distributes new tags to the company.

additional duties

• assists with scheduling meetings, recording meeting minutes, and tracking action items through completion.
• copy correspondences and other printed materials as needed.
• creates and updates spreadsheets.
• routes incoming mail.
• may represent the supervisor at committee and internal meetings.
• maintains bulletin boards.
• may participate in intra- and interdepartmental cross-training.
• performs other related duties as assigned.

physical requirements, activities, and working conditions

• sedentary work exerting up to 20 pounds…