Graduation Coordinator

Please see Special Instructions for more details.

* Salary is commensurate with education/experience which exceeds the minimum requirements.

Primary responsibilities revolve around managing student data for the undergraduate graduation processes. Duties include ordering and processing requests related to diplomas, updating student records, and assisting with the application review process. Serves as the point of contact for questions related to the college’s graduation processes. Prepares the Office of the Registrar for the execution of its commencement responsibilities. Maintains records of ceremony eligibility.

Bachelor’s degree and three (3) years of progressively responsible experience in higher education, preferably in a Registrar’s Office. Demonstrated knowledge of student records, graduation and degree audit processes, academic policies, and the student information system is preferred. Experience interpreting academic requirements and applying institutional policies to support student progression toward degree completion is highly desirable. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Excellent written, verbal, and interpersonal communication skills. Strong organizational, analytical, and problem-solving abilities with demonstrated attention to detail and accuracy. Ability to interpret and consistently apply academic policies, graduation requirements, and records management practices while maintaining confidentiality and compliance with FERPA . Ability to manage multiple priorities, provide exceptional customer service, and build collaborative working relationships across the College. Proficiency with student information systems, degree audit software, and Microsoft Office applications is preferred.

Occasional travel to training sessions and/or conferences. Weekend work twice a year for graduation services and End of Term Processing.

• Employee Tuition Assistance Program ( ETAP )

The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit eop.cofc.edu

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Manages the application review process for all undergraduate students in accordance with applicable policies and procedures. Process all graduation applications, updates, and other data for prospective graduates. Prepares and distributes all communication with prospective graduation candidates, academic departments, deans, and Academic Affairs. Informs students of their graduation clearance status. Troubleshoots questions and issues throughout the process. Properly codes and performs all associated edits for prospective graduates for all reports produced during each graduation period.

After final clearance, post degrees were awarded for undergraduates with assistance from the Assistant Registrar. Maintains late degree posts and updates National Student Clearinghouse record.

Essential or Marginal

Percent of Time

Percent of Time 35

Activity

Primary point of contact for all matters related to diplomas, including batch ordering at the end of the term and processing replacement requests for alumni. Collaborates with Academic Affairs to verify invoices and authorize payment to the diploma vendor. Serves as primary liaison with the diploma vendor in accordance with procurement guidelines for vendor solicitation. Obtains and maintains the diploma signature database in collaboration with the vendor.

Essential or Marginal

Percent of Time

Percent of Time 20

Activity

Assists with questions related to Degree Works program of study degree audits for all undergraduate graduation candidates. Assists the Assistant Registrar in the evaluation and processing of program of study exceptions, waivers, or adjustments to the degree audit in consultation with Academic…