Purchasing Clerk

The Purchasing Clerk is responsible for accurate and timely data entry within the ADACO and Yellowdog purchasing systems to support inventory control, ordering, and receiving functions. This role plays a key part in ensuring purchasing records, vendor information, and inventory data are maintained correctly to support operational and financial accuracy.

DUTIES & RESPONSIBILITIES:

System & Data Entry Enter and maintain purchase orders, requisitions, and receipts in ADACO/Yellowdog accurately and efficiently

Update item counts, product descriptions, pricing, and units of measure within the system

Assist with inventory adjustments, transfers, and counts as needed

Ensure all entries comply with company purchasing policies and procedures

Purchasing Support Verify orders against invoices, packing slips, and receiving documentation

Flag discrepancies such as pricing variances, missing items, or incorrect quantities

Maintain vendor records, including contact details and product catalogs

Support purchasing staff with routine administrative tasks

Accuracy & Compliance Review data for errors, duplicates, or missing information

Maintain organized electronic and paper records for audits and reporting

Follow internal controls related to purchasing and inventory management

Communication & Collaboration Work closely with Purchasing, Accounting, and Operations teams

Communicate issues or system concerns promptly to supervisors

Provide basic reporting or data pull support from ADACO/Yellowdog when requested REQUIRED

SKILLS & EXPERIENCE:

High school diploma or equivalent

Strong attention to detail and data accuracy

Basic computer proficiency (data entry, spreadsheets, email)
Ability to learn and navigate software systems efficiently

Prior experience with ADACO/Yellowdog or similar purchasing/inventory systems

Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments

Familiarity with purchase orders, invoices, and receiving processes

Maintain a high level of data accuracy

Meet daily and weekly data entry deadlines

Demonstrate reliability, professionalism, and confidentiality

Continuously improve system knowledge and efficiency

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job:

Ability to sit for extended periods while entering data

Must be able to lift equipment, supplies, etc. of at least 50 pounds.

Position may require flexibility to align with purchasing and receiving schedules

Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions._______________________________________________________________________________BHC is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law.

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