Executive Support Specialist​/Bookkeeper

Executive Support Specialist / Bookkeeper - 240 Days

• Position Type:
  Support Staff/ Office Support (240-days)

Department: School

Reports To: Principal

Approved By
:
Stephanie Hucks, Interim CHRO Date:
August 5, 2026

Office Support require one of the following:

• Workkeys Assessment with a passing score of at least Level 2
• Bachelor's Degree (official transcripts required)

SUMMARY/FUNCTION: Employee receives general supervision within a broad framework of policies and procedures. Employee in the role possesses an understanding of the accounting and budget processes, internal controls, bookkeeping procedures, automated accounting systems, fund accounting encumbrances, accounting system requirements and knowledge of applicable laws, statutes, rules, codes, and ordinances.

DUTIES AND RESPONSIBILITIES: Other duties may be assigned. The following duties are examples of assignments performed by incumbents in this classification. It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.

• Handles, records and deposits all money collected according to district policy
• Assist the Principal in setting up budgets prior to the new school year
• Manage expense and revenue accounts needed for posting budgets and reviews all budget postings for accuracy
• Generate and manages purchase orders
• Submit check requests in a timely manner to ensure timely payment
• Record and submit teacher attendance/absence documentation to payroll in a timely manner
• Compile and submit payroll documentation in a timely manner
• Maintain petty cash and accompanying documentation according to district policy
• Manage Field Trip requests - submit requests on-line
• Submit workers comp information
• Must obtain Notary Certification within 90 days
• Assist with daily attendance: signing in late students so the attendance clerk may enter data into Power School in a timely manner
• Assist with entering absence excuses into Power School as needed to maintain current records

Secretarial

• Principal's secretary
• Address phone call needs to the best of your ability before passing it on to teachers and/or administration
• Prepare correspondence, calendars, roster, schedules, and letters as requested by administration
• Submit work orders to Maintenance
• Sure Watch contact – respond to school if called
• Assist parents/visitors who enter the office with joy and enthusiasm
• Assist Power School/attendance/registrar as needed (cross train to ensure smooth operation in her absence)
• Sign in late students while attendance clerk enters them into Power School
• Complete all other duties/tasks as assigned by the principal
• Volunteer Background Checks

Power School & Records

• Register and withdraw students during the summer following district policies
• Assist in obtaining special education documentation
• Forward and request student records
• Make necessary schedule changes
• Update permanent records as needed
• Oversee updates to ensure accurate information

JOB SPECIFICATIONS

Education and Experience:

High school graduate or equivalent. Secretarial or clerical experience; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Associate's degree preferred.

Knowledge:

Excellent written and verbal communication, organizational, and good working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.

Skills/Effort:

Exceptional proficiency with technology skills, i.e., websites, Microsoft Word, Excel, Powerpoint, Access, Publisher, Google Suites and digital photography. Excellent written and verbal communication, organizational, and telephone skills. Ability to interpret and apply detailed oral and written instructions.

LANGUAGE

SKILLS:

Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of organization.

MATHEMATICAL

SKILLS:

Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to…