Administrative Coordinator

Experience in construction or project management preferred

We are seeking a highly organized and detail-oriented Administrative Coordinator to support our Assistant Project Managers and Project Managers. This role helps keep construction projects organized by managing documentation, schedules, communication, and administrative processes.

• Prepare and maintain submittals, RFIs, meeting minutes, contracts, and change orders
• Assist project teams with scheduling, coordination, and weekly employee timekeeping
• Maintain logs for drawings, purchase orders, submittals, and RFIs
• Coordinate meetings, take notes, and follow up on action items
• Communicate with field teams, subcontractors, vendors, and internal departments
• Track procurement activities, job-cost documentation, invoices, and expense reports
• Maintain subcontractor insurance certificates, licenses, and compliance documents
• Organize project files within project management systems
• Assist with printing plans, ordering supplies, and jobsite documentation

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 2+ years of administrative experience in construction or project management preferred
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Experience with Procore, Buildertrend, or similar software is a plus
• Ability to work independently, prioritize tasks, and meet deadlines