Administrative Assistant III - Office of Civic and Cultural Engagement

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Job Description Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible.

Under the supervision of the Director of Civic and Cultural Engagement, the Administrative Assistant III will support the administrative needs of the Director and The Office of Civic and Cultural Engagement staff, including administrative support needs associated with The Dens on each campus. Duties include, but are not limited to:

Search Outlook for emails from department head, president office an executive that may require time sensitive information, meetings, etc.

Process request for payments to vendors by creating requisitions as needed (These requests can come from the department manager, the President's office, AVP Budget Services & AVP Purchasing).Reconciliation – WD.Provide vendors/suppliers with proper forms needed to become a NSHE supplier example: ICA + Unsworn Declaration in Lieu of Affidavit/Rejection of Coverage for Workers’ Compensation Under NRS 616B & NRS 617, also provide the proper link to the website where they would need to provide pertinent information to Purchasing for approval.

Train and be a liaison to department multicultural centers staff, Director & coordinators.

Create and manipulate spreadsheets.

Proof forms for accuracy before submittal through Workday for payment.

Manage and monitor the department’s accounts and assist the director, manager & coordinator with the budgeting of these accounts.

Create travel Authorization/Expense reports & generate itineraries.

Work with other departments, community organizations and sometimes be present for events.

Participate in organizing, scheduling events, activities & making request for parking, seating, food & beverages through the Events website. Logistics for the event.

Ordering meals for events with authorization to use Pcard for payment.

Obtain signature authority for specific requests (this may require the President's or Vice President's approval) example:
Hosting Checklist.

Represent the college to students, faculty, public, business community and other academic institutions in professional manner.

Provides information and interacts with students, faculty, staff, and community members that may be in distress or unsatisfied.

Assist all new department personnel by getting them set-up with phone, office, business cards, equipment, etc.

Assist with exiting employees turning in keys, fobs, etc. to the correct person.

Acquire training opportunities or resources that will help or assist me with the performance of my job. CAPE & PCARD. FERPA & Sexual Harassment & Discrimination Prevention.

Ordering office supplies for department.

Process student workers I-9 identification for HR.Process new hire, temporary hire forms in…