Executive Assistant III

Job Description Summary

The Executive Assistant III provides advanced administrative, operational, and executive support to senior leadership within the Office of Communications and Marketing. This position supports the OCM leadership, including executive leadership, and exercises independent judgment in managing complex schedules, confidential matters, executive communications, and departmental priorities.

This position also helps with administrative and operational tasks enabling execution of MUSC’s construction events and marketing sponsor ships.

The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy and proactive thought.

Medical University Hospital Authority (MUHA)

Employee

Regular

CC005227 SYS - Communications and Marketing Officer Administration

Salary

Health-29

40

The Executive Assistant III performs senior-level administrative work requiring an understanding of departmental operations, MUSC enterprise policies, and executive protocols. Responsibilities include calendar management, meeting coordination, correspondence, travel, document preparation, relationship management, and project coordination for executive leaders.

This role interfaces regularly with MUSC leadership, the Board of Trustees, partners across the enterprise, and external stakeholders to ensure communications and activities are managed accurately, professionally, and in alignment with institutional policies.

In addition to executive and departmental support responsibilities, this position provides administrative and operational support for MUSC's enterprise events, including construction milestones and other high-profile institutional engagements. Responsibilities include coordinating logistics and executing on event planning project plans. The teammate will also support administrative execution of our sponsor ships with external organizations.

• Provides administrative and operational support for MUSC-hosted construction events, groundbreaking ceremonies, ribbon cuttings, donor recognition events, and other enterprise events.
• Coordinates event logistics, including venue reservations, catering, audiovisual services, signage, supplies, parking arrangements, attendee tracking, and day-of-event administrative support.
• Assists with the development and maintenance of event timelines, task lists, run-of-show documents, guest lists, invitations, RSVPs, and event materials.
• Maintains sponsorship records, agreements, invoices, payment documentation, benefit tracking, and related administrative files.
• Coordinates administrative processes associated with sponsorship requests, approvals, contract routing, renewals, reporting, and documentation.

• Establishes, manages, and prioritizes the Chief’s complex calendar; evaluates and routes meeting requests using independent judgment.
• Provides scheduling, meeting coordination, and follow-up support for the Deputy Chief the Executive Director team.
• Assists with leadership travel arrangements and expense report submissions.
• Coordinates leadership team and departmental meetings, retreats, and activities to ensure efficient execution.
• Initiates meetings and coordinates agendas, materials, and participants for executive and enterprise engagements.
• Arranges and manages executive travel and meetings; prepares and submits expense reports in Workday.
• Ma…