UNIV - Administrative Coordinator - DO Admin

UNIV - Administrative Coordinator I - DO Admin

Charleston, South Carolina

The position provides high-level administrative, project coordination, and operational support across multiple functional areas within the College of Health Professions. Key responsibilities include supporting instructional technology efforts, marketing projects, finance initiatives, Mental Health First Aid trainings, as well as providing assistance with general office operations. The role involves managing communications, coordinating meetings and deliverables, maintaining project documentation, and facilitating logistics for departmental initiatives.

The position also serves as a key liaison between internal teams and external stakeholders, ensuring smooth operations, timely follow-ups, and alignment with college objectives. Strong organizational, communication, and multitasking skills are essential for success in this multifaceted role.

Educational Technology Support: 30%

-Coordinates projects related to instructional technologies, digital learning platforms, and faculty-facing tools.

-Schedules meetings, gathers updates, and monitors deliverables for technology-related work streams.

-Provides logistical support for technology trainings, rollouts, and online course support efforts.

-Maintains documentation and progress tracking for digital education initiatives.

-Organizes logistics for team meetings, workshops, and department-sponsored events.

-Maintains shared project documentation, SOPs, and records related to department operations.

-Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.

-Assists in developing internal training materials, guides, and onboarding resources for departmental tools.

Marketing Project Coordination: 25%

-Supports the implementation of marketing projects, campaigns and recruitment-focused initiatives.

-Manages timelines, deliverables, and project documentation for marketing efforts.

-Tracks progress of marketing projects and ensures alignment with strategic enrollment objectives.

-Communicates project statuses with stakeholders.

-Coordinates schedules for the production of video/photography projects.

-Assists as needed with calendar management and schedule coordination for the Director of Marketing & Student Recruitment.

-Organizes logistics for team meetings, workshops, and department-sponsored events.

-Ensures agendas, materials, and follow-up communications are completed in a timely manner.

-Maintains shared project documentation, SOPs, and records related to department operations.

-Provides administrative support for ad-hoc initiatives, including research, data analysis, and presentation preparation.

Finance and Administration Support:15%

-Provides primary support for the Associate Dean for Finance and Administration.

-Plans, coordinates, and performs executive level administrative support services for the Associate Dean for Finance and Administration to include calendar monitoring to maintain the Assistant Dean's schedule.

-Maintains an intimate knowledge of the Associate Dean's needs, goals, and objectives to prioritize appointments and access of faculty, staff, external constituents, and University officials.

-Compiles and presents data for special projects; arranges for and creates agenda for monthly Shared Services Team Leader Meeting or other financial meetings on an as needed basis; aids in planning and coordinating special events.

-Maintains and updates the Staff Shared Services directory quarterly and updates this in the faculty and staff resource folder.

-Monitors annual Conflict of Interest (COI) and Annual Mandatories for all College employees by running reports, sending reminders and working with the University to meet…