Administrative Assistant IV - Academic Success

Job Description

Based on the volume of applicationsreceivedthis recruitment may close at any time. Applicants are encouraged to apply as soon as possible.** **

• Assist and support the AVP of Academic Success in a timely and efficient manner.
• Effectively support the AVP with special projects and events that support the work and mission of the office, subdivision, and college.
• Ensure effective communication by screening the AVP calls/emails, relay messages, prepare meeting agendas, meetings, and other correspondence.
• Assist the AVP with the budget development by compiling information to support projected expenditures in specific areas, such as wages, operating costs, and travel costs.
• Serve as a P-Card holder for the unit, completing purchases and reconciling statements.
• Properly maintain, supply, and discard office equipment; represent the Office of Academic Success at internal and external events.
• Continually monitor and update the AVP’s calendar, alert AVP to potential issues.
• Maintain, update, and track monthly budget reports.
• Research and obtain data internally and externally as requested.
• Assist professional staff with projects and assignments.
• Compile and summarize information, compose narrative reports, announcements, correspondence, findings of fact and other materials using appropriate grammar, punctuation, spelling and syntax.
• Compile, organize and consolidate financial and statistical data required to assist in the development of the budget of a major work unit; analyze and reconcile numerical data and narrative information; develop spreadsheets to facilitate data analysis; compile cost sheets; prepare reports and budget documents according to specific instructions from the Budget Office.
• Develop and implement effective and efficient record keeping systems and ensure that information is logically organized, appropriately cross referenced, and accessible to users.
• Provide reliable assistance as needed to all areas within Academic Success.
• Properly maintain inventory of supplies and resources for the Office.
• Share job knowledge with coworkers in a positive manner; promote a secure and safe work environment by observing safety practices and reporting any possible safety or security manners to the AVP.
• Be flexible and open to changes in workflow, processes, personnel, and structures.
• Protect and maintain confidentiality.
• Identify professional development activities for self and other staff in the Office.
• Maintain records and track the progress and outcome of legislative proposals, grievances, contracts, personnel and project activities; develop and implement effective and efficient recordkeeping systems and ensure that information is logically organized, appropriately cross-referenced, and accessible to users; ensure confidentiality of sensitive information which is not part of the public record.

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources;
  
  OR one year of experience as an Administrative Assistant III in Nevada State service;
  OR an equivalent combination of education and experience as described above.

Monday
- Friday 8am-5pm.

Classified Grade 29, Step 1 - $50,153.76

This position is contingent upon ongoing and available funding

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments…