Administrative Coordinator to VP Facilities Management

Administrative Coordinator to VP for Facilities Management

* Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background check.

Internal Title Administrative Coordinator to VP for Facilities Management

Position Type

Position Type Classified

Faculty / Non-Faculty / Administration

Faculty / Non-Faculty / Administration Non-Faculty

Pay Band

Pay Band GEN
07

Level

Department

Department Facilities Management Administration

Job Purpose

Administrative Coordinator to VP plans, coordinates, and performs complex administrative and business management activities for the Vice President for Facilities Management. This position works closely with other facilities department directors, managers, and other division staff. This position serves as a member of the Sr. Leadership Team and aids and advises the VP in fulfilling the facility department’s mission to the College by providing administrative support to the VP, directors, managers and other division staff.

High School Diploma and four (4) years of relevant administrative experience is required. Bachelor’s degree and at least one year of administrative experience pertinent to facilities is highly preferred. Experience in a higher education facilities setting is preferred. Experience developing department communication programs is preferred Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge,

Skills and Abilities

Must have excellent written and verbal communication skills. Excellent phone and customer service skills are required. The ability to integrate, interpret, and communicate information from diverse sources to address complex issues is required. Must have strong interpersonal, organizational and motivation skills. Skill in organizing resources and setting priorities is required.
Must have the ability to establish and maintain effective working relationships with a variety of individuals throughout a diverse campus community and maintain a professional demeanor at all times. Must be capable of initiating, coordinating and completing multiple projects and complex administrative tasks simultaneously, with minimal supervision, while ensuring deadlines are met. Must have the ability to take initiative in assessing and resolving problems and anticipating future needs.
Must have excellent attention to detail and strong analytical, research, and problem solving capabilities. Ability to analyze and interpret data is essential. Must flexible and adjust to changing priorities and direction at short notice. The ability to act decisively, calmly and effectively in emergency situations is required.
Must have a cooperative and collaborative working style. Must have a broad appreciation and undertaking of complex organizational issues and priorities, and the ability to make decisions for the benefit of the entire campus. Advanced knowledge and a thorough understanding of contemporary issues related to facilities management on a college campus is desired.
Must be skilled with databases, spreadsheets, PC/Mac and Microsoft Suite (Outlook, Word, Excel, and PowerPoint). Experience with Adobe and Photoshop is strongly preferred. Experience with Banner products, People Admin, and AiM Facilities Management software is preferred. Experience utilizing social media for communication and outreach is preferred.

Additional Comments Regarding Position

Must be discreet and maintain confidentiality in handling confidential documents, materials, and other information. May be required to be on campus immediately following all emergencies such as hurricanes, floods, snow/ice storms etc.

• Employee Tuition Assistance Program ( ETAP )

The College…