Executive Assistant- COO

we're a public water and wastewater utility serving the greater charleston area. Our water and wastewater services protect public health and the environment, provide fire protection, and support our economy.we’re always looking to add talented, enthusiastic people to our team!

applications accepted through sunday, october 4, 2026

salary range: $57,366.40 ($27.58/hr.) – $88,940.80($42.76/hr.)

hiring range: $57,366.40 ($27.58/hr.) - $71,718.40 ($34.48/hr.)

grade: 108

flexible

position summary :

this position reports directly to a company officer and aids the officer by handling a wide variety of situations involving the administrative functions of the department. This position manages the officer’s calendar, meetings, travel, correspondence and budget. In addition, the executive assistant for each officer is responsible for the following items:

essential functions:

• maintain executive office vault document system.
• ensure compli a nc e with all administrative aspects of the executive office iso 14001 ems program.
• provide administrative support for the lead testing and compliance program and other regulatory programs, as needed.
• maintain the emergency operations manual and coordinate annual reviews and updates.
• monitor completion of the monthly sc dhec discharge monitoring reports for operational departments.
• in the absence of the cao ea, coordinate the corporate incentive program.
• in the absence of the cpo ea, maintain the manual miscellaneous checking account requiring cpo approval.
• perform diverse administrative and personal assistant services, which are technical, complex and often confidential.
• compile, prepare, and type correspondence, reports, and/or other documents as needed.
• screen calls, letters, and visitors and answers routine questions.
• schedule and coordinate appointments, itineraries, meetings, and conferences, including various in-house annual meetings.
• organize correspondence files and records.
• may attend and assist with other management meetings.
• assist with officer’s annual budget requests and monitor department(s) budgets.
• maintain training hours and/or certificates in the training management system database (tms).
• serve as liaison for american express and purchasing card programs for respective area.
• input purchase requisitions, tracks and approves requisitions, approves invoices and compiles necessary information to close purchase orders at end of budget year and renew for following year as needed.
• process travel arrangements to include itineraries, reservations, travel request forms, coordination with travel agencies, and expense reports per cws travel policy.
• in the absence of the eo coordinator, will provide administrative support for the board of commissioners meeting as needed by the eo cao.
• regular attendance is required.
• job performance must conform to all cws policies and procedures.
• specific knowledge of cws environmental management system policy and procedures.

additional duties

• may prepare articles for company newsletter or public notices for newspapers .
• may be required to work under emergency conditions.
• attend meetings for purpose of recording minutes.
• may assist with maintenance of the vault documents.
• notarize and attest documents for company.
• maintain information to be updated on the cws intranet sites.
• perform other related duties as assigned.

physical requirements, activities, and working conditions

• sedentary work exerting up to 20 pounds of force occasionally, and/or negligible amount of force frequently or constantly maneuver and transport objects.
• ability to use a personal computer, typewriter, telephone, radio, fax and copy machines, calculator and microfilm reader/printer.
• ability to visually observe computer screens, printers and keyboard to receive and send information.
• ability to…