UNIV –University Records Coordinator – Office of Enrollment Management

Job Description Summary

This position oversees registration, enrollment, academic records, data processing, reporting, policy guidance, and the provision of academic information while supporting faculty and student services staff in resolving procedural issues.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC001175 EVPAA Office Of Enrollment Management

Hourly

University-GEN
07

40,086.

- 68,136.000

40

This position reports directly to the Associate Registrar. This position performs all duties associated with the registration and enrollment practices, data processing and reporting. Establishes and maintains academic records according to recognized policies and procedures, recommends changes in policies and procedures to improve programs. Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed.

Provides academic information to internal offices, licensing boards, and state and federal agencies.

• Records: Establishes and maintains computer and hard-copy student records according to established policies and procedures. Responsible for the accuracy of student academic data. Analyzes and prepares student data and generates statistical reports as requested by the program to internal offices, licensing boards, and state and federal agencies. Prepares, writes, and maintains office procedures specific to assigned academic programs.
  25%
• Registration: Activates courses, registers students, records and verifies grades for all students in assigned college(s). Performs grade audits to ensure all students are achieving the required GPA to maintain enrollment. Evaluates functional procedures continually, makes recommendations concerning improvements, updates procedural manuals and assists in timely implementation of any changes.
  25%
• Graduation & Transcripts: Performs degree audits to ensure all graduating students have completed necessary degree requirements. Receives and Processes degree verification and licensure boards. Some of these may not reside in the current student database and will require microfilm research. Activity entails ensuring that forms are completed using accurate records, as well as answering questions from students and/or alumni.
  
  Routinely provides accurate academic transcripts for use by administration as well as transcripts to be included in applications for licensing by health regulatory agencies.
  15%
• Communication & Policy: Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed. Advises college-level student services coordinators regarding course requirements, university policies, program degree requirements, student holds. Communicates with college faculty and staff. Independently makes decisions regarding release of academic information based on compliance with Family Educational Rights and Privacy Act (FERPA) and university policy.
  
  20%
• Archiving: Creates permanent archive files. This duty will include all scanning and linking of all archived paper copies of the Progress Committee letters of discipline, grade changes, Dean's letters, Leave of Absence/Withdrawal and dismissals for students who leave programs. In addition, scanning and linking all new course request forms. 10%
  Provides guidance to faculty admission committee members during regularly scheduled committee meetings. Prior to each meeting, performs independent analyses of computer reports that show applicant eligibility profiles to determine inaccuracies. Takes steps to correct any problem area. 5%
• Other Duties: Participates in general OEM functions, including but not limited to: collaboration between teams, Commencement preparation and execution, special workshops, and any other situational duties as assigned. Seeks out and takes advantage of opportunities for professional development. 5% (Essential)

A bachelor's degree and
one year
experience in student services programs.

(

Note:

The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift)
Ability to perform job functions in an…