Administrative Officer

This position is in the Veterans Administration (VA) - Veterans Health Administration (VHA) - Health Care Network (VISN
7) - Ralph H. Johnson Health Care Systems - in the Executive Office of the Chief of Staff in Charleston - SC.

TO QUALIFY FOR THIS POSITION AT THE GS-9 GRADE LEVEL - YOU MUST MEET ONE OF THE FOLLOWING CRITERIA: SPECIALIZED

EXPERIENCE:

You must have one (1) full year of specialized experience equivalent to the GS-7 grade level in federal service that equipped you with the particular knowledge - skills - and abilities to perform successfully the duties of an Administrative Officer - and that is typically in or related to the work of this position. Specialized experience includes providing administrative support by tracking assignments and deadlines;

preparing and reviewing correspondence and reports; scheduling meetings and maintaining calendars; processing personnel and timekeeping actions; reviewing and applying administrative policies and procedures; and using office automation software to support office operations.

NOTE:

Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. ~OR~ SUBSTITUTION OF EDUCATION FOR

EXPERIENCE:

You must have successfully completed a master's or equivalent graduate degree - or 2 full years of progressively higher level graduate education leading to such a degree - or an LL.B. or J.D. in a field related to this position that demonstrates the knowledge - skills - and abilities necessary to do the work of this position.

NOTE:

Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. ~OR~ COMBINATION OF EXPERIENCE AND

EDUCATION:

You must have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements.

NOTE:

Experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Transcripts (unofficial or official) must be submitted with your application materials. Education cannot be credited without documentation. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://(Use the "Apply for this Job" box below)..

• *** THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION
  *** Duties may include but are not limited to the following:
  Advises the Medical Center Executive Leadership Team (ELT) member on administrative - management - and HR policies and procedures
• Coordinates and tracks service line deliverables - assigns tasks to appropriate subject matter experts - and compiles responses for leadership review
• Manages the supervisor's calendar and schedules meetings - briefings - conferences - and other activities
• Reviews and processes Executive Office correspondence - ensuring accuracy and compliance before signature
• Drafts official correspondence - reports - and memoranda on own initiative
• Serves as liaison between management staff and the supervisor and coordinates actions in the supervisor's absence
• Establishes and monitors office procedures - administrative controls - and correspondence routing systems
• Records and edits minutes for meetings - boards - and councils and tracks action items and deadlines
• Maintains timekeeping records and initiates personnel and overtime actions for assigned staff
• Coordinates travel - visits - and logistical arrangements for the supervisor and visiting officials
• Manages office supplies - equipment - and service requests
• Tracks staffing and recruitment activities and drafts or updates position descriptions
• Prepares briefing books - reports - summaries - charts - and other materials for senior leadership
• Performs other related duties as assigned
• Work Schedule:
  
  Monday - Friday - 7:30am - 4:00pm Recruitment & Relocation
  
  Incentives:
  
  Not authorized Critical Skills Incentive (CSI):
  Not approved