UNIV - Program Manager - Psychiatry: Administration Office

Job Description Summary

The Department of Psychiatry and Behavioral Sciences is seeking a Program Manager I in the Administration Office. The Program Manager I will coordinate the business management functions of programs, grants and contracts and unrestricted funds by reporting directly to the Division Administrators for the Child and Adolescent, Forensics and Sleep Divisions and has a matrix reporting relationship with the Department Finance and Research Administrators.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC001040 COM PSYCH Admin Operations CC

Salary

University-07

57,334.

-

40

Salaried

Monday-Friday, on campus until after 1 year of employment is complete.

• Manage Department of Psychiatry assigned external clinical contracts, programs and projects to assess new requests, financial performance and operational effectiveness.
• Responsible for adding contracts to SIMPLR and monitoring timely progress through the legal department. Oversee and monitor contract(s) to ensure payments, renewals, extensions or terminations are processed timely initially to include the following:
  • Child & Adolescent and Rex Contracts:
    Broadstep, New Hope, Winwood Farms, DDSN, Collaborative Care totaling 1.5M
  • Forensics Contracts (19 current contracts):
    Berkeley County, Charleston County, Dorchester Mental Health Center, Consolidated Dispatch, CPD, JIPSD, IOPFD, SCAG, SCDC, SCDJJ, SCDMH, Surfside Beach, Summerville PD, etc totaling 2M
• Manage Department of Psychiatry assigned Statements of Work (SOWs) to assess new requests, financial performance and operational effectiveness. Totaling ~2M annually
  • Eating Disorders, Children’s Day Treatment, Revisions, Telehealth, Sickle Cell, NTM, GI, Population Health, Office of Well Being, Pain Resiliency, School of Mental Health
• Partner with Division Administrators to review financial viability of new requests for services and prepare proposals/contracts
• Prepare monthly scorecards with key performance indicators on external partnerships
• Reconcile monthly the financials of programs to ensure services are paid timely

• Leads, prepares and manages the Child & Adolescent, Autism (Rex), and Sleep & Anxiety Psychiatry Divisions totaling 7.6M million MUCU, MUSCP unrestricted accounts and $1.8M million restricted annual budget
  • Utilize Our Day reporting tools to conduct in-depth financial analysis to assess assigned division's financial performance, identify trends, and forecast future financial outcomes.
  • Utilize Our Day reporting tools to prepare regular financial reports, including budget variance analysis, revenue projections, and expenditure tracking, to support decision-making by division leadership and faculty.
• Prepares and manages the Divisions cFTE file for 60+ faculty and APP/LISWs as required by the College of Medicine.
• Prepares and manages the Divisions wRVU Tracker with timely adjustments for additions, departures, and changes in buydowns.
• Manages the faculty at risk salary plan for all divisional faculty.
• Support division leadership in long-term financial planning, including revenue forecasting, expense projections, and resource allocation strategies to support divisional growth and sustainability by utilizing budgeting software.
• Assist in the development of financial models and scenarios to evaluate the financial impact of various initiatives, projects, and strategic plans
• Collaborates with the Division Administrator’s to identify opportunities for process improvements and efficiency enhancements in financial operations, systems, and procedures within the divisions

• Timely completes monthly Our Day financial management checklist in partnership with Division Administrators. Work closely with the leadership of assigned divisions to develop, monitor, and manage annual operating budgets, ensuring alignment with strategic priorities and resource allocation.
• Provide guidance and support to division administrators and faculty regarding budgetary matters, including expense tracking, budget reallocations, and cost-saving opportunities.
• Complete and coordinate financial reports including: quarterly effort/activity reports, quarterly PI reports, and monthly budget-to-actual reports.
• Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, and temporary employees in assigned Divisions.

• Utilize Our Day reporting tools to manage all programs, projects and grants to include preparation of budgets, data collection, and routing of documents.
• Coordinate with the principal investigator's, Office of Clinical Research, Clinical Trials and Innovations Sciences, Program leadership team, sponsors and Office of Research and Sponsored Programs, Grants and Contracts Accounting to assure reports are completed and distributed…