UNIV - Finance Manager - Department of Medicine: Division of Rheumatology

Job Description Summary

Job Description Summary

Serves as the Department of Medicine Accounting/Fiscal Manager who manages all financial aspects of the Division of Rheumatology and Immunology, to include coordinating the business management functions of grants, contracts, and unrestricted funds. Primary responsibilities are focused on financial management and analysis with the purpose of providing accurate, timely advice to guide appropriate decision making.

This position reports to the Sr. Director for Research and Administration, with a matrix reporting relationship to the Vice Chair of Finance and Administration, Finance Administrator, Division Administrator, and Division Director.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000975 COM DOM Rheumatology CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

57,334.

-

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

Job Duties:

• Supports the preparation of the Division’s $5 million unrestricted budget and annual research budget of more than $6.2 million, which includes managing the accounting and financial reporting of University, MUSCP, and MUSCF accounts, monthly budget-to-actual reporting, accrual management, costing allocation changes, and commitments/encumbrances.

• Prepares and monitors the budget process, analyzing current and historical data on a continuous basis making recommendations for corrective actions and strategic projections. Anticipates problems and proactively communicates recommendations to prevent issues. Scope includes reconciliation of unrestricted and restricted accounts, Division Director Development and faculty start-up packages, endowed chairs, and other accounts.

• Maintains all incoming revenues to ensure that the funds credit the correct accounts, which includes reviewing the MUSC Cashier’s unclaimed cash report and completing the necessary forms to claim the funds. This may require communicating with sponsors to secure supporting documents, if needed.

• Actively prepares for and participates in monthly budget to actual meetings with the Sr. Director for Research and Administration, Vice Chair of Finance and Administration, Department Finance Administrator, and Division Director. Documents action items and communicates when items requiring follow up have been resolved.

35% - Research and Grant Management

• Manages the post award financial management for Federal and Foundation grants monitoring expenditures, encumbrances on subcontracts, indirect costs with holdings, revenue generation, and outdated commitments/encumbrances.

• Performs complex analysis of the divisional grant portfolio then prepares and distributes PI reports in a timely, scheduled routine. Coordinates and conducts monthly meetings, updates, and communications with PIs, Co-Is, research team members, and external partners.

• Works closely with the departmental pre-award grant team to provide all necessary information for budget preparation, data collection and routing of documents. Assists with providing information needed for the preparation and submission of progress and year end NIH reports.

• Works closely with Grants, Contracts, & Accounting (GCA) on the timely close out of sponsored projects and ensuring all activities are following Federal, State, and Institutional policies and award specific regulations and requirements.

• Participates in departmental reviews and meetings related to clinical trials with the purpose of monitoring effort and expenditures that may have impacts on divisional finances.

• Communicates issues and develops solutions related to grant financial management. This includes but is not limited to accounting and reporting of personnel and non-personnel transactions, monitoring spending, forecasting, and resolutions for any cost overruns and variances.

30% - Human Resources and Faculty Affairs

• Oversees the personnel effort and funding for faculty, staff, research grant staff, post docs, graduate students and temporary employees.

• Proactively submits payroll costing allocations, Affiliate Salary Worksheets, and payroll accounting adjustments in Our Day as needed.

• Serves as the primary point of contact for grants that require the processing of stipends and tuition for participants (i.e., T32).

• Coordinates and manages the divisional effort reporting process in collaboration with GCA ensuring compliance with Federal, State, Institutional, and agency specific guidelines.

Additional Knowledge, Skills, and Abilities: Effective communication, organizational skills, customer service, and follow-through are vastly important requirements as this position collaborates with a wide range of individuals both internally and externally. The person holding this position is expected to carry out its assigned responsibilities by exercising sound professional judgment and initiative while demonstrating a positive and professional image.

Additional Job Description

Minimum…