UNIV - Grants Administrator II (Neurology Clinical Research Administration) - Department of Neu

Job Description Summary

The Grants Administrator II serves as the Clinical Trial Finance Manager for the Department of Neurology and is responsible for the comprehensive financial administration of the department’s clinical research portfolio. Reporting to the Vice Chair for Finance & Administration with day-to-day operational oversight from the Finance Manager, this position manages all financial aspects of industry-sponsored studies, federally funded clinical research, foundation awards and investigator-initiated clinical studies.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC000985 COM Neurology CC

Salary

University-GEN
10

57,700.

-

40

UNIV – Grants Administrator II (Neurology Clinical Research Administration)

The Grants Administrator II serves as the Clinical Trial Finance Manager for the Department of Neurology and is responsible for the comprehensive financial administration of the department’s clinical research portfolio. Reporting to the Vice Chair for Finance & Administration with day-to-day operational oversight from the Finance Manager, this position manages all financial aspects of industry-sponsored studies, federally funded clinical research, foundation awards and investigator-initiated clinical studies.

The Clinical Trial Finance Manager partners closely with Principal Investigators (PIs), study coordinators, the Office of Clinical Research (OCR), Office of Research and Sponsored Programs (ORSP), Grants and Contracts Accounting (GCA), and sponsors to ensure effective financial stewardship throughout the entire lifecycle of each clinical study.

This position functions as the department’s primary financial resource for clinical trials providing expertise in study budget development, contract financial review, sponsor negotiations, financial forecasting, post-award administration, invoicing, reporting, compliance, and study closeout while ensuring adherence to institutional, state, federal, and sponsor requirements.

• Serve as the financial lead during study startup and award establishment.
• Working with OCR, develop and negotiate clinical trial budgets and sponsors.
• Evaluate financial feasibility and advise Principal Investigators regarding study profitability and resource requirements.
• Review Prospective Reimbursement Analyses (PRAs) and compare budgets against contracts to ensure consistency.
• Prepare budget justifications and assist with grant applications.
• Submit Internal Processing Forms (IPFs) and coordinate study activation.
• Collaborate with OCR, ORSP, GCA, sponsors, and study teams throughout startup.
• Coordinate financial implementation for new studies including Workday setup, cost centers, billing plans, and financial tracking.

• Manage financial administration for more than 70 active clinical trials valued at approximately $13 million.
• Monitor study expenditures, revenues, salary allocations, participant payments, subcontract activity, and sponsor receivables.
• Establish and maintain study financial records within Workday.
• Review expenditures for sponsor and institutional compliance.
• Coordinate invoicing for startup fees, milestone payments, enrollment payments, administrative fees, pass-through costs, and study closeout payments.
• Monitor accounts receivable and ensure timely collection of sponsor payments.
• Identify financial risks and recommend corrective actions to investigators and leadership.
• Process award amendments, protocol revisions, carryovers, no-cost extensions, and financial modifications.

• Provide advanced financial analysis supporting departmental clinical research operations.
• Develop monthly and quarterly financial reports for PIs and department leadership. Financial reporting meetings may also be scheduled at the request of PIs and Department leadership.
• Conduct budget-to-actual analyses and spending forecasts.
• Analyze enrollment trends and study financial performance.
• Develop financial…