UNIV - Program Coordinator II - Department of Clinical Affairs, College of Health Professions

Job Description Summary

Directs the clinical education processes for assigned program(s). This includes but is not limited to, developing, writing, and presenting training material for students, serving as the liaison between students and site managers, educators and community partners nationwide, and collecting and maintaining all affiliation agreement, site and educator paperwork. Partners with clinical education faculty to coordinate, prepare, create, and evaluate the clinical education component of assigned program(s).

Ensures the program follows the established timeline for clinical year education.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC000202 CHP - AFN

Salary

University-06

47,588.

- 88,047.000

40

20% Initiates communication with affected students to ensure instructions, timelines and resources are provided in preparation for their upcoming clinical rotations. Monitors student compliance with university and clinical site prerequisites with regards to credentialing for every clinical experience. Maintains compliance data and monitors accuracy for any MUSC as well as non-MUSC clinical site-specific requirements. Ensures clinical site credentialing requirements are accurate and available to students.

Ensures effective communication with students, rotation sites/preceptors, clinical education staff and/or faculty by initiating follow-up and resolution of any issues relating to clinical site requirements.

Audits and prepares student credentialing packets and ensures each packet is consistent with each clinical site’s stated requirements within their affiliation agreement. Disseminates credentialing documentation to Clinical Instructors and/or community affiliates in an appropriate amount of time before the start of students’ clinical rotation. Ensures accuracy of contact information and that the correspondence is professional in appearance and content. Dissemination is executed according to program and clinical site deadlines.

Updates database as contact information and/or requirements are updated by clinical sites. Ensures effective communication with students, rotation sites/preceptors, clinical education faculty/representatives by initiating follow-up and resolution of any issues relating to students’ compliance that arise. Communicates issues directly to the Director of Clinical Education and clinical education faculty. Coordinates the use of external databases required by specific clinical sites for the purpose of students obtaining clearance to start clinical rotations.

Proactively communicates with clinical sites to ensure compliance with external procedures. Analyzes reports from multiple databases to ensure the profile for every applicable clinical site includes detailed instructions for students, staff and clinical faculty. Coordinates initial as well as follow up communication with contracted clinical sites using external databases in determining availability is captured in the applicable database. Audits applicable databases on a recurring basis to ensure effectiveness and accuracy in the reporting mechanisms associated with tracking student compliance with clinical site-specific requirements, affiliation agreement details and clinical rotation assignments.

Responsible for drafting communication and facilitating training with students on the use of a database as needed. Reviews uploaded documentation as applicable to ensure students’ compliance with site specific requirements. Effectively communicates with students in the event requirements are not met. Ensures invoices received from the use of external databases reflect accurate student assignments and are charged to the appropriate division.

Coordinates communication strategies and establishes protocol for collecting and maintaining information and documentation required for program accreditation as it relates to clinical education. Manages and audits database to ensure every applicable accreditation requirement is verifiable through reports. Analyzes reports according to programmatic…