Purchasing Manager

The Purchasing Manager oversees all procurement, sourcing, receiving oversight, inventory control, and vendor management for The Cooper. This role ensures that every product and service the hotel requires is acquired on time, at the right cost, and to the quality standard the property demands. The Purchasing Manager is the primary liaison between hotel departments, vendors, contractors, and receiving operations, and leads the Purchasing, Receiving, and Storeroom team.

Procurement in a luxury hotel is not a back-office function. What the guest experiences in the room, at the restaurant, and throughout the property begins with what was sourced, when it arrived, and whether it met the standard. This role owns that chain from requisition through delivery, and is accountable for the cost discipline, vendor quality, and operational reliability that the property depends on.

JOB DESCRIPTION Procurement Operations Manage all purchasing activities for the hotel, ensuring timely procurement of goods and services required for daily operations across food and beverage, operating supplies, equipment, linens, guest amenities, spa products, engineering supplies, retail merchandise, and contracted services.

Review and approve purchase requisitions and purchase orders in accordance with company policies and authorization guidelines.

Ensure purchasing activities align with approved budgets, operating forecasts, and financial objectives.

Monitor market conditions, pricing trends, and supply availability to identify cost-saving opportunities and minimize operational disruptions.

Vendor Management and Strategic Sourcing Serve as the primary point of contact for hotel vendors, suppliers, and service providers.

Develop and maintain vendor relationships that deliver competitive pricing, service reliability, and product quality consistent with BHC standards.

Negotiate contracts, pricing agreements, payment terms, and service-level expectations.

Evaluate vendor performance and address quality concerns, delivery issues, shortages, and discrepancies promptly.

Identify and qualify new suppliers that support the hotel’s operational and service standards.

Inventory Control and Receiving Oversight Oversee inventory management practices to ensure proper stock levels and minimize waste across all departments.

Collaborate with Receiving and Storeroom teams to verify deliveries, inventory accuracy, and product quality.

Enforce FIFO inventory practices across all applicable departments.

Monitor inventory turnover and purchasing trends to optimize stock levels and reduce carrying costs.

Investigate and resolve inventory variances, damaged goods, and receiving discrepancies.

Financial Reporting and Compliance Analyze purchasing data and spending patterns to identify cost-saving opportunities and inform leadership.

Prepare purchasing reports, vendor performance metrics, and cost analyses for hotel leadership.

Support annual budget preparation, forecasting processes, and month-end inventory and financial reconciliation.

Ensure accurate coding of purchases and adherence to departmental budgets.

Maintain accurate purchasing records, contracts, supplier documentation, and procurement files in compliance with company policies, internal controls, and audit requirements.

Ensure compliance with local regulations, food safety requirements, and sustainability initiatives.

Cross Departmental Collaboration and Team Leadership Partner with Food & Beverage, Housekeeping, Spa, Engineering, Security, and all operational departments to anticipate business needs and ensure timely delivery of products and services.

Coordinate with Finance and Accounts Payable to ensure accurate invoice reconciliation and timely vendor payments.

Provide flexible support to purchasing operations at other BHC properties when needed.

Lead, train, and develop Purchasing, Receiving, and Storeroom team members, establishing departmental goals, procedures, and performance standards.

Conduct regular coaching, training, and performance evaluations for all direct reports.

QUALIFICATIONS Minimum of five years of progressive purchasing, procurement, supply chain, or hospitality management experience;…