IT Financial Coordinator

Please see Special Instructions for more details.

* Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

IT Financial Coordinator is responsible for coordinating the procurement, receiving, tracking, and documentation of technology-related equipment and purchases for the Division of Information Technology. This position serves as the primary point of coordination for hardware acquisitions, purchase order processing, vendor communications, equipment deliveries, asset management, and purchasing compliance activities. The role works closely with IT, Facilities, technical teams, Procurement, Accounts Payable, and various campus departments to ensure technology purchases are completed accurately, efficiently, and in accordance with College policies and state procurement requirements.

A high school diploma and relevant professional experience in a related area such as business administration, supply chain management or a related field and relevant professional experience in procurement, purchasing, financial administration, asset management, or business operations. Experience in using Microsoft Office applications, spreadsheets, purchasing systems, and financial tracking tools is required. Experience in higher education, government procurement, or technology purchasing is preferred.

An associate’s degree or a bachelor’s degree in a finance or business administration related area may be substituted for the required experience. Candidates with an equivalent combination of experience and/or education are encouraged to apply.

Required Knowledge,

Skills and Abilities

Knowledge of procurement, purchasing, inventory control, and financial administration principles and practices. Ability to interpret and apply College policies, state procurement regulations, and departmental procedures. Ability to coordinate multiple procurement activities simultaneously while maintaining a high level of accuracy and attention to detail. Strong organizational, analytical, customer service, and problem-solving skills. Ability to establish and maintain effective working relationships with vendors, College departments, and IT personnel.

Proficiency with Microsoft Excel, Word, Teams, and related business software applications. Strong written and verbal communication skills and the ability to maintain detailed records and documentation.

Additional Comments Regarding Position

Ability to frequently move, transport, and organize technology equipment and deliveries. Must be able to lift and carry packages weighing up to 25 pounds without assistance and up to 50 pounds with appropriate equipment or assistance. Requires occasional bending, reaching, pushing, pulling, and moving equipment between offices, storage areas, and delivery locations.
Some overnight travel may be required for business meetings and professional development.

* Salary is commensurate with education/experience which exceeds the minimum requirements.

Offers of employment are contingent upon a successful background and credit check.

• Employee Tuition Assistance Program ( ETAP )

Coordinates the procurement of technology-related hardware and equipment, the associated software, maintenance, installation services, and related IT purchases for the Division of Information Technology. Works closely with IT teams, Facilities, Procurement, and various campus departments to obtain pricing, solicit and collect vendor quotations, process requisitions and purchase orders, and ensure purchases comply with College policies and state procurement requirements. Assists in determining appropriate procurement methods and preparing supporting documentation, including sole source justifications, statements of work, and other purchasing records when required.

Monitors procurement activity to ensure orders are processed accurately and timely while maintaining complete and organized procurement documentation. Assists in…