Stewardship & Donor Relations Coordinator

Leveling the Fields is a programs-focused nonprofit dedicated to increasing the number of girls in sports, recognizing the strong correlation between sports participation and future leadership roles. We are committed to breaking down barriers and providing universal access to sports, regardless of financial constraints, geographical limitations, or lack of options. Through our Empower Play and Play Fit programs, we aim to get more girls into sports, keep them engaged, and equip them with the tools needed to thrive as future leaders.

The Empower Play Program is a dynamic multi-sport after-school program aimed at empowering girls through athletics and is designed specifically for girls in 3rd through 5th grade. The program is run onsite at the elementary school. Over the nine weeks, participants learn the fundamentals of each sport while building teamwork and confidence. Our program is designed to foster self-acceptance, positive body image, and good sportsmanship through our unique empowerment journal.

For girls in low-income areas, the program is offered at no cost to families.

The Play Fit Enrichment Program is a weekly add-on designed to complement existing after-school programs, offering a fun and engaging way for 3rd-5th grade girls to stay active and build confidence. The program focuses on a single sport, allowing participants to deepen their skills, and is available in a 6-week or 8-week format. With on-site coaching and equipment provided, Play Fit makes it easy for girls to explore sports and develop teamwork and leadership skills.

Designed to be accessible for all, this program brings empowerment and physical activity directly to your after-school care.

Stewardship & Donor Relations Coordinator

Building lasting relationships with the people who power our mission

Organization Leveling the Fields

Location Remote / Charleston-based preferred

Type Volunteer Part-time (with growth potential)

Reports to Development Chair / Executive Director

About Leveling The Fields

Leveling the Fields is a nonprofit dedicated to empowering girls through fully funded, after-school sports programs—ensuring access regardless of cost, transportation, or opportunity. Our donors aren’t just contributors; they’re part of the team. This role makes sure they feel it.

The Stewardship & Donor Relations Coordinator is responsible for nurturing relationships with our existing donors through thoughtful communication, meaningful touchpoints, and strong donor profiling. This role ensures donors feel informed, valued, and connected, laying the groundwork for long-term retention and deeper engagement. This is not an acquisition role. It’s about care, consistency, and connection.

• Manage ongoing communication with current donors across all giving levels
• Coordinate timely thank-you messages, acknowledgements, and stewardship touchpoints
• Draft donor-facing updates (impact emails, light reports, milestone notes) in collaboration with Marketing
• Ensure donors receive relevant, personalized communication—not one-size-fits-all messaging

• Maintain accurate donor records, notes, and engagement history in Hub Spot
• Build and update donor profiles including interests, giving history, and engagement preferences
• Tag and segment donors to support tailored stewardship strategies
• Identify donors ready for deeper engagement and flag for Development leadership

• Support donor retention strategies for annual, recurring, and mid-level donors
• Help design a consistent donor journey from first gift to long-term supporter
• Assist with stewardship-related processes tied to events, campaigns, and annual giving

• Highly organized and detail-oriented
• Warm, thoughtful communicator with strong written skills
• Comfortable working in a CRM (Hub Spot experience a plus)
• Understands donor psychology and the importance of relationship-based fundraising
• Passionate about mission-driven work, especially youth, sports, or equity-focused nonprofits