Accountant-WV Higher Education Policy Commission-Kanawha Co

Accountant-WV Higher Education Policy Commission-Kanawha Co. General Job Summary

The Accountant performs professional and technical accounting work in support of the agency’s financial operations. Responsibilities include financial reporting, debt administration, financial aid accounting, budget monitoring, reconciliations, regulatory reporting, audit support, payroll accounting and other general accounting activities. This position exercises independent judgment in carrying out recurring assignments and requires strong analytical skills, initiative, attention to detail, and knowledge of governmental accounting principles.

The Accountant is responsible for ensuring financial transactions are accurate, timely, compliant with applicable laws, regulations, policies, and accounting standards, and appropriately charged to designated funding sources. Depending on operational needs and assigned responsibilities, the Accountant may oversee designated financial processes or serve as a trained backup to provide support and ensure continuity of operations during absences, peak workloads, and other periods of organizational need.

The position collaborates with internal staff, educational institutions, state agencies, auditors, and other stakeholders to support effective financial management and reporting.

• Prepare and maintain accurate accounting records, journal entries, reconciliations, work papers, and supporting documentation.
• Assist with the preparation of annual financial statements, notes, schedules, reports, and other financial disclosures.
• Prepare and review financial spreadsheets, analyses, charts, summaries, and management reports.
• Ensure financial transactions are accurately recorded and classified in accordance with applicable accounting standards, agency policies, and funding requirements.
• Assist with budget preparation, monitoring, analysis, and periodic financial reporting.
• Research, analyze, and resolve accounting discrepancies and recommend corrective actions as needed.

• Prepare debt service calculations, reports, payments, and supporting documentation to ensure compliance with debt agreements and reporting requirements.
• Assist with debt-related financial statements, disclosures, audit documentation, and bond reporting requirements.
• Prepare allocation summaries and transfer documents associated with state appropriations and funding distributions.
• Administer and support financial aid disbursement processes, including payment processing, authorizations, reconciliations, refunds, and related financial transactions.
• Collaborate with Financial Aid staff and participating institutions to verify eligibility, resolve discrepancies, and ensure accurate accounting and reporting.

• Gather, prepare, analyze, and submit information for higher education surveys, legislative requests, fiscal notes, and other regulatory reporting requirements.
• Prepare calculations, schedules, and supporting documentation required for state, federal, and external reporting.
• Assist with audit preparation and responses by compiling records, schedules, reconciliations, and supporting documentation.
• Ensure compliance with applicable accounting standards, agency policies, internal controls, and regulatory requirements.
• Support agency responses to financial inquiries, information requests, and reporting obligations.

• Enter, review, and approve travel, expenditure, deposit, and other financial transactions in wvOASIS for compliance, accuracy, and proper accounting distribution.
• Provide administrative, technical, and project support to facilitate efficient operations within the Division of Finance & Facilities.
• Serve as a backup for assigned accounting and financial functions to ensure continuity of operations.
• Assist management and finance staff with special projects, financial analyses, operational initiatives, and routine accounting matters.
• Support payroll…