Purchasing Assistant-Environmental Protection

Nature of Work

This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system.

• 601 57th Street, Southeast, Charleston, WV 25304
• 1000 Technology Drive, Suite 3220, Fairmont, WV 26554
• 1159 Nick Rahall Greenway, Fayetteville, WV 25840
• 47 School Street, Suite 301, Philippi, WV 26416

This position is classified exempt; therefore, does not fall under the classified service.

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

for more information on benefits.

If you want to be a part of this innovative team, apply today.

• Maintain DLR Procurement & DLR project records in the electronic filing system and manage archived documents by auditing files for duplications and misfiled documents. Audit the electronic filing system for discrepancies to ensure the integrity of records. Redact or destroy confidential and outdated files in accordance with the record retention policy.
• Assist inventory coordinators by tracking inventory items. Track and maintain office supply and equipment inventory. Prepare purchase requests for stock items when supplies are needed. Assist DLR staff with preparing purchase requests. Document & track all purchase requests in the Procurement Management System.
• Review invoices for accuracy and prepare coding sheets for signature. Obtain approval signatures for various procurement documents such as invoices, purchase requests and receiving reports. Document & track all invoices in the Procurement Management System. Pay invoices on PCard and submit invoices for payment to Accounts Payable.
• Responsible for administrative duties such as answering and screening routine phone calls, maintaining email lists, preparing routine correspondence and form letters, preparing fillable forms and spreadsheets, scheduling meetings, trainings, and interviews.
• Pay invoices and make DLR purchases on PCard. Make travel arrangements for staff and schedule conference rooms, hotels and rental vehicles for DLR staff using PCard. Reconcile all PCard transactions in accordance with all policies and procedures.
• Assist with processing, researching, reviewing and responding to FOIA requests for DLR. Serve as backup contact for questions, complaints and emergency calls and distribute them to appropriate DLR offices. Log and determine priority of calls and notify proper staff.
• Publish legal ads for NPDES permit actions. Track and distribute affidavits for publication. Prepare fee transfers and submit them to accounts payable for payment.
• Receive, date stamp, distribute and log mail and packages received via mail room, and process outgoing mail, packages and certified letters.

• To successfully perform the duties of this position, the candidate should be proficient in various office systems such as Microsoft Word, Excel, and Google Workspace.
• Regular attendance is an essential part of this position.
• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.
• All new employees that are involved with Specific DEP programs subject to the Surface Mining Control and Reclamation Act (SMRCA) of 1977 must file prior to final appointment and annually thereafter, a Statement of Employment and Financial Interest (OSM 23).

You must submit an application for each position of interest.

Your complete work history is used to qualify you for positions. Please be as detailed as possible and list all of your past employment in the Work Experience section of your application or you may attach it to your application with a resume.

If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicant services.

If you have already submitted copies of these documents with other applications, please do not resubmit. You may contact Staffing & Recruitment at  if you have any questions.

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• Training: Graduation from a standard high school.
• Experience: Two years full-time or equivalent part‑time paid clerical experience which included familiarity with purchasing.
• Substitution: Successfully completed study from a regionally accredited…