Operations Assistant

Provide high-level administrative and operational support to the Charleston leadership team and assist with coordination across AIP’s West Virginia activities. The Operations Assistant keeps calendars, travel, meetings, and documentation running smoothly and helps leadership stay focused on delivery priorities.

This role is ideal for an organized, proactive operator who enjoys managing details and supporting a fast-moving team.

• Manage calendars, meeting scheduling, and coordination across internal and external stakeholders.
• Arrange travel, itineraries, and logistics for leadership; support expense reporting and documentation.
• Prepare meeting materials, agendas, and notes; track action items and follow up to closure.
• Support document formatting, file organization, and version control for key deliverables.
• Coordinate office logistics, vendor interactions, and purchasing support as assigned.
• Assist with onboarding support, training logistics, and internal communications.
• Support event planning for stakeholder visits, community events, and leadership offsites.
• Serve as a trusted administrative partner with high discretion and strong attention to detail.

• 3+ years of experience in administrative support, operations support, executive assistant, or similar roles.
• Strong organization and communication skills; ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office; comfort learning new tools quickly.
• High discretion and professionalism when handling sensitive information.
• Ability to be based in Charleston, WV; occasional travel may be required.

AIPCorp offers compensation competitive with major regional hubs (Pittsburgh, Columbus, Charleston). We are an equal opportunity employer committed to maximum community impact through local hiring and professional development.