Administrative Services Assistant Mid Ohio Valley Health Department - Wood

Nature of Work:
The Mid-Ohio Valley Health Department is seeking a highly organized and proactive Administrative Services Assistant 2 to provide high-level administrative and supervisory support to the Executive Director and the agency’s operations across a six‑county region. This pivotal role acts as a primary liaison to the Board of Health and involves significant human resources responsibilities.

• Provide comprehensive administrative relief to the Executive Director, including managing calendars, scheduling appointments, and answering phones; serve as the primary liaison and secretary to the Mid-Ohio Valley Board of Health, preparing agendas, reports, and ensuring a quorum is present at meetings.
• Assist the Human Resources Manager with HR tasks: creating job postings, setting up and participating in interviews, processing personnel transactions, maintaining personnel and I‑9 files, and acting as a benefits coordinator for health and life insurance.
• Oversee and supervise two maintenance positions and one part‑time IT position, managing work requests, schedules, and leave approvals.
• Handle financial coordination for administrative accounts, including preparing purchase requisitions and check requests, processing local funding requests with county commissions, and serve as the primary notary for all agency grants and legal paperwork.
• Assist in developing and implementing agency policies and procedures, ensuring compliance with state and federal regulations such as HIPAA.
• Perform other related duties as assigned.

• Graduation from an accredited college or university; preference for majors in public or business administration, accounting, industrial relations, communications, or related fields.
• Two years of full‑time or equivalent part‑time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property.
• Additional qualifying experience may be substituted on a year‑for‑year basis for the required training or experience.
• Successful completion of graduate study in an accredited institution may substitute for required experience on a year‑for‑year basis.

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