Administrative Assistant

Overview

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.

Compensation: $15 - $18 per hour (US Dollars). The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management.

• Administrative Functions
  • Assist the Account Manager and/or Assistant Account Managers with any admin duties
  • Conduct and answer phone calls/emails & door access intercom system
  • Create and maintain weekly spreadsheets for processing, staffing roster, seniority lists, etc.
  • Verify and create schedules and hourly reports for staff in EPAY
  • Track daily missed punches and communicate with staff members to get them corrected
  • Maintain files and documents organized for easy management access
  • Complete and send off Employee change forms
  • Assist managers with ordering supplies
  • Keep record of all Safety trainings
  • Maintain small tools and equipment inventory files
• HR Related Functions
  • Review all incoming applications, and conduct phone screens
  • Schedule interviews and assist managers in conducting them as needed
  • Onboard new hires through the system, and assist them through the entire hiring process
  • Schedule and assist in training/orientations for new employees as needed
  • Create new employee personnel folders, and maintain all employee files
  • Sign employees up for Docudelivery, Direct Deposit, Money Network Card etc.
  • Assist hourly employees with any questions or concerns

• High School Diploma or GED required. Associate or bachelor’s degree in applicable field of study preferred.
• Two (2) or more years of Office Administrative experience.
• One (1) or more years of budgeting, expense control, and scheduling experience.
• Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, and Word.
• Employee must be tech savvy.
• Human Resources coordinator experience preferred.
• Valid Driver’s License

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world.

ABM:
Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call .

We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at  ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit